Master Data and Reconciliation Assistant

Factorial; Somerset West; On-site; ZAR 89,000 - 134,000; Full time

Job summary

Factorial is seeking a Master Data and Reconciliation Assistant in Somerset West for a fixed-term of three months to ensure accuracy of supplier, customer and asset data and to assist with reconciliations and audit preparation.

The role involves maintaining records, handling confidential information, supporting supplier master data reviews, asset verification and reconciliation schedules, with emphasis on accuracy and attention to detail.

Qualifications

• NSC or higher education qualification in accounting/finance/business administration.
• Proficient in MS Office (Excel, Word, Outlook) and data entry accuracy.
• 1–2 years of administration, financial or data capturing experience.
• Experience doing reconciliations and asset management is preferred.
• Syspro experience will be advantageous.

Responsibilities

• Accurately complete master data, reconciliation, asset verification and admin tasks.
• Maintain high accuracy when capturing, reviewing and updating information.
• Identify and report discrepancies, duplicates and incomplete data.
• Maintain clear records of work and follow up on exceptions.
• Handle supplier, customer, asset and financial information confidentially.
• Assist with supplier master data reviews and reconciliations.
• Verify supplier details against supporting documents; document discrepancies.
• Prepare reconciliation schedules and supporting working papers.
• Support audit preparation with relevant data and documents.
• Count and reconcile physical assets; update asset registers accordingly.

Skills

Tech-savvy

Attention to detail

Education

NSC (National Senior Certificate)

Accounting/Finance/Business Administration certificate or degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

• Master Data and Reconciliation Assistant

Master Data and Reconciliation Assistant

KEY PURPOSE OF THE JOB

The purpose of this role is to support the business by ensuring that supplier, customer and asset information is accurate, complete and up to date, while assisting with reconciliations, physical asset verification and audit preparation.

This is a fixed term position of three months.

KEY TASKS

General:

Responsible for the accurate and timely completion of allocated master data, reconciliation, asset verification and administrative tasks.

Maintain a high level of accuracy and attention to detail when capturing, reviewing and updating information.

Identify and report discrepancies, duplicate records, incomplete information and other exceptions to the relevant responsible person.

Maintain clear and accurate records of work completed, outstanding items and exceptions requiring follow-up.

Handle supplier, customer, asset and financial information with appropriate confidentiality.

Finance:

Assist with supplier master data reviews and supplier reconciliations.

Verify relevant supplier information, including banking, tax, contact and address details, against supporting documentation.

Identify and document discrepancies that may impact procurement, payments or financial reporting.

Assist with the preparation and maintenance of reconciliation schedules and supporting working papers.

Support audit preparation by compiling and organising relevant financial and master data information.

Escalate financial or supplier discrepancies that require review or approval by the appropriate responsible person.

Review and update asset register information, including descriptions, locations, owners and asset status.

Conduct physical asset counts and verification as required.

Reconcile physical asset records to the asset register and identify missing, surplus, unidentified or incorrectly allocated assets.

Ensure identified asset variances are categorised, documented and escalated for appropriate action.

Assist in maintaining accurate and reliable asset records for operational and audit purposes.

QUALIFICATIONS AND EXPERIENCE

NSC (National Senior Certificate).

Any relevant certificate, diploma or degree in Accounting, Finance, Business Administration.

Proficient in Microsoft Office, particularly Excel, Word, and Outlook.

1 – 2 years of administration, financial or data capturing experience.

Experience doing reconciliations and working with asset management.

Syspro experience will be advantageous.

COMPETENCIES AND SKILLS

Tech-savvy with the ability to quickly learn and effectively use systems and digital platforms.