Marketing Operations & Admin Coordinator

Honey Recruitment Specialists; East London; On-site; ZAR 112,000 - 134,000; Full time

Job summary

Honey Recruitment Specialists is seeking a Marketing Assistant to provide administrative and coordination support within the Marketing department in East London. The role focuses on day-to-day marketing administration, record-keeping, and coordinating documentation and campaigns.

You will support supplier and retailer requirements, manage calendars and databases, handle invoices, and assist with influencer sample coordination and event logistics.

Qualifications

• Essential Diploma or Degree in Marketing, Communications, Business Administration, or a related field.
• 2 years' experience in an administrative, marketing assistant, coordinator support, or office administration role.
• Strong organisational and administrative skills.
• Proficient in Microsoft Office and marketing platforms.
• Strong written and verbal communication skills.

Responsibilities

• Maintain marketing filing systems, shared folders, and documentation.
• Assist with maintaining marketing calendars and activity schedules.
• Maintain marketing databases, contact lists, and distribution lists.
• Support general administrative requirements within the marketing department.
• Monitor shared inboxes and route enquiries to the appropriate stakeholders.
• Manage shared marketing resources and content libraries.
• Resolve customer service and order-related issues in collaboration with relevant departments.
• Submit monthly advertising invoices, including Meta advertising expenses, to the Accounts Department.
• Coordinate product samples for influencers, media, suppliers, and internal stakeholders.
• Track sample requests, dispatches, and inventory.
• Maintain records promotional product allocations.
• Coordinate courier collections and deliveries.
• Raise purchase orders and obtain quotations when required.
• Assist with supplier onboarding documentation and record keeping.
• Track invoices and ensure supporting documentation is available.
• Follow up on outstanding supplier information and approvals.
• Assist with event planning logistics and administration.
• Coordinate venues, attendee lists, catering, deliveries, travel and administrative requirements.
• Assist with post-event administration and documentation.
• Process product requests, deliveries, courier arrangements and administrative support for influencer and ambassador programmes.
• Assist with store check administration and reporting.
• Compile retailer and promotional information as required.
• Coordinate submission of retailer marketing assets and documentation.
• Maintain promotional calendars and activity trackers.

Skills

Strong organisational skills

Written and verbal communication

MS Office proficiency

Marketing platforms proficiency

2 years' experience in admin/marketing

Education

Diploma or Degree in Marketing, Communications, Business Administration

Tools

Monday.com

Job description

Honey Recruitment Specialists is seeking a Marketing Assistant to provide administrative and coordination support within the Marketing department in East London. The role focuses on day-to-day marketing administration, record-keeping, and coordinating documentation and campaigns.

You will support supplier and retailer requirements, manage calendars and databases, handle invoices, and assist with influencer sample coordination and event logistics.