Litigation Secretary

Time Personnel; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Time Personnel is assisting a leading law firm in Cape Town CBD to fill a Litigation Secretary role. The successful candidate will provide comprehensive administrative and secretarial support to Attorneys, with strong Dictaphone typing and proficiency in Lexpro and other legal software.

Key duties include diary management, preparation of pleadings and affidavits, typing, invoicing and billing, and arranging court or virtual meetings.

Qualifications

• Legal Secretarial qualification or related diploma is highly advantageous.
• 3 years’ experience in a commercial litigation department.
• Proficient in Dictaphone typing (≥60 wpm) and MS Office.
• Experience with court and online systems (Caselines/Court Online).
• Strong written and verbal English and Afrikaans communication.

Responsibilities

• Opening of files and debiting fees on Lexpro.
• Diary management and scheduling client meetings, court hearings, and virtual meetings.
• Transcribe and proofread legal documents and pleadings.
• Prepare letters, affidavits, pleadings, and bills of costs; provide admin support to Attorneys.

Skills

Dictaphone typing

Diary management

Billing/invoicing

Microsoft Office

English & Afrikaans

Education

Legal Secretarial N4-N6 or Diploma

Tools

Lexpro

Caselines/Court Online

Job description

Litigation Secretary job vacancy in Cape Town.

Do you have 3 years experience as a Litigation Secretary and are you based in Cape Town CBD?

Our client, a well-established leading law firm, is seeking an experienced Litigation Secretary to provide comprehensive administrative and secretarial support to Attorneys. Strong Dictaphone typing skills and proficiency in Lexpro and other legal software are essential.

Responsibilities include diary management, as well as the preparation, formatting and compilation of pleadings, affidavits, memoranda, correspondence and bills of cost.

Requirements:

• Legal Secretarial N4-N6 or a related National Diploma is highly advantageous.
• Must have experience working with court and online systems (Caselines/Court Online/Windeed/CIPC).
• Must be able to type and do Dictaphone typing (above 60 words per minute).
• Minimum of 3 years’ relevant experience working in a commercial litigation department (including administrative duties related thereto).
• Must have experience in general litigation processes and protocols.
• Experience with FICA requirements and Lexpro Bookkeeping System highly beneficial.
• Computer literate (Full proficiency and ability to utilise and operate all suites of Microsoft Office).
• Strong English and Afrikaans communication skills (Written and Verbal).
• Diplomatic and professional when dealing with clients, service providers and staff.
• Conscientious with a strong focus on quality and attention to detail.
• Meticulous and organized – able to plan & multi-task.
• Able to follow instructions and work as part of a team.
• Able to meet deadlines and be flexible.
• Dedicated, reliable, ethical and honest.

Duties and Responsibilities:

• Opening of files and debiting of fees on Lexpro.
• Schedule and set up appointments, client meetings and virtual meetings, court hearings or appearances.
• Transcribe and proofread legal documents and pleadings.
• Type letters, affidavits, pleadings, bills of costs, legal opinions and documents.
• Provide secretarial and administrative support to Attorneys in commercial/litigation department.
• Complete Dictaphone typing speedily and accurately.
• Generate and process invoices and bill clients.