Library Operations & Cataloging Specialist

EdUpStairs; Pietermaritzburg; On-site; ZAR 214,000 - 261,000; Full time

Job summary

EdUpStairs in Pietermaritzburg is seeking a Library Administrative Officer to provide essential administrative support and manage procurement and cataloguing of library materials.

You will handle material preparation, stock control, and cataloguing data entry while ensuring adherence to library policies and procedures. The role requires independence, accuracy, and readiness for extended hours.

Qualifications

• Grade 12 or equivalent qualification.
• Demonstrable competency in acting Independently, Professionally, Accountable and with Credibility.
• Computer literate in MS Word, Excel, PowerPoint and Outlook.
• Excellent organizing and planning skills.
• Ability to work independently and under pressure.
• Integrity, reliability, tolerance and determined.
• Able to act independently and work extended hours.
• Excellent administration skills.
• Knowledge of bibliographic information criteria on published works, library services policies and procedures.

Responsibilities

• Provide administrative support services.
• Prepare library material received from suppliers for exhibitions and process the return of unselected materials.
• Order, procure and process library materials within supply chain management and assets management functions.
• Select and prepare library materials for processing purposes.
• Receive processed items and link catalogue records on the system.
• Verify correct labelling against bibliographic information.
• File returned library material.
• Provide support with setting up stock and stock taking.
• Render collection development services.
• Search for items on cataloguing in bibliographic database.
• Sort and prioritise items for cataloguing.
• Sort returned library material for filling, discard, repair, binding, etc.
• Prepare lists and dispatch new items for collection.
• Update SLIMS records regarding assets allocation information.
• Circulate special collections and audiovisual material on short loan.

Skills

Independent work

Professionalism

Organization

Planning

Integrity

Reliability

Pressure handling

Extended hours

Administration

Bibliographic knowledge

Education

Grade 12 or equivalent

Tools

MS Word

MS Excel

MS PowerPoint

Outlook

Job description

EdUpStairs in Pietermaritzburg is seeking a Library Administrative Officer to provide essential administrative support and manage procurement and cataloguing of library materials.

You will handle material preparation, stock control, and cataloguing data entry while ensuring adherence to library policies and procedures. The role requires independence, accuracy, and readiness for extended hours.