Lease Administrator

Excellerate JHI; Gauteng; On-site; ZAR 180,000 - 300,000; Full time

Job summary

Excellerate JHI in South Africa is seeking a proactive Lease Administrator to manage lease administration, including new deals, renewals and tenant records. You will collaborate with landlords, tenants and internal teams to ensure accuracy and compliance across the leasing process.

The role requires a minimum Grade 12, at least three years of relevant experience, proficiency in MS Office and property management systems (SAP, MDA), and excellent communication for client service.

Qualifications

• Minimum Grade 12.
• At least 3 years relevant experience with direct client interfacing.
• Knowledge of the commercial leasing process and documentation.
• Proficient in MS Office – Excel, Word, Outlook.
• Strong administrative and organizational abilities.

Responsibilities

• Managing new lease deals: creation and processing with accuracy and compliance.
• Handling lease renewals: initiate and manage renewal paperwork ahead of expiry.
• Tenant administration: draft cover letters and maintain tenant files.
• Data integrity: track essential documents and securities related to leases.
• Tenant and public interaction: respond to inquiries and escalate as needed.
• Internal collaboration: coordinate with teams to support leasing processes.

Skills

Lease administration

Client interfacing

MS Office

Communication skills

Organisational skills

Education

Grade 12 or equivalent

Tools

SAP

MDA

Job description

Who we are

We are a leading real estate services company that combines global standards with specialised local knowledge to create customisable high-performance solutions for our clients. We advise property owners and occupiers on every aspect of their property strategies and assist them in the development, buying, selling, leasing, valuing and management of their assets. Our dedication to quality and excellence sets us apart in the industry.

Why choose us

Be part of a forward-thinking culture that values entrepreneurial spirit and celebrates your best work. Collaborate with talented property professionals, leverage unparalleled resources, and enjoy opportunities for both personal and professional growth. At JHI, your contributions are encouraged and celebrated, ensuring a rewarding journey as you advance in your career.

About the role

We are looking for a proactive Lease Administrator to join our team where you will be instrumental in managing the lease agreement administration processes, including new deals, renewals and tenant administration.

What you will bring

Inherent requirements for the position (non-negotiable)

• Minimum Grade 12
• At least 3 years relevant experience, including direct client interfacing and comprehensive administrative support.
• Knowledge of the commercial leasing process and documentation

Additional demonstrable requirements

• Proficiency in MS Office – Excel, Word, Outlook.
• Proficiency in property management systems, example SAP, MDA, specifically contract creation.
• Proficiency in financial aspects such as the financial implications of lease terms (e.g., security deposits, rent increases, service charges).
• Strong telephone etiquette
• Excellent administrative and organizational abilities.
• Effective verbal and written communication skills for interacting with landlords, tenants, legal professionals, and other stakeholders involved in lease administration.
• Ability to maintain accurate lease records, documentation of communications, and adherence to document retention policies as per legal requirements.
• Working knowledge of the Financial Intelligence Centre Act (FIC Act)

What you will be doing

In this role you will play a pivotal role in managing lease administration processes. If you thrive in a detail-oriented environment, excel at communication and organization, and have a keen interest in real estate administration, this opportunity is perfect for you. The main responsibilities will include:

• Managing New Lease Deals: You’ll oversee the creation and processing of new lease agreements, ensuring accuracy and compliance with legal standards.
• Handling Lease Renewals: Initiate and manage the renewal process in advance of lease expirations, ensuring timely completion of all required paperwork.
• Tenant Administration: Draft cover letters for lease agreements and maintain organized tenant files, ensuring all documents are properly filed and easily accessible.
• Ensuring Data Integrity: Track and follow up on all essential documents and securities related to leases, ensuring completeness and compliance.
• Tenant and Public Interaction: Serve as a point of contact for tenant inquiries and complaints, ensuring timely resolution or escalation as needed.
• Internal Collaboration: Work closely with internal teams to address tenant queries efficiently and support seamless lease administration processes.

Join us in ensuring efficient lease administration and maintaining excellent client relationships.

JHI is committed to striving for diversity and equitable representation in our workforce. Preference may thus be given to suitably qualified candidates as identified in our employment equity plan.

Persons with disabilities are encouraged to apply.