Junior Journal Production Coordinator/Editor (On-Site)

AOSIS (Pty) Ltd.; Durbanville; On-site; ZAR 180,000 - 240,000; Full time

Job summary

AOSIS (Pty) Ltd. in Durbanville, South Africa, is seeking a highly organised Junior Journal Production Coordinator/Editor to join our publishing team.

The role supports the production process from manuscript acceptance through to publication, coordinating activities, managing schedules, liaising with external service providers, and ensuring quality and metadata standards. This on-site position is ideal for a recent graduate or early-career publishing professional who enjoys complex workflows,

Qualifications

• Bachelor's degree in a related field (Journalism/Publishing or similar).
• Recent graduates or early‑career publishing professionals welcome.
• Strong proofreading, copyediting and formatting skills.

Responsibilities

• Coordinate manuscripts through copyediting, typesetting, proofreading, author corrections, and publication.
• Maintain publication schedules and monitor production progress against deadlines.
• Communicate with authors, editors, proofreaders, typesetters, and other production partners.
• Track manuscripts and production milestones using workflow management systems.
• Verify publication metadata for completeness and accuracy.
• Prepare routine reports on publication progress and production status.
• Process and track production-related invoices and purchase orders.

Skills

Organization

Attention to detail

Communication

Teamwork

Education

Bachelor's degree in Journalism

Bachelor's degree in Language Publishing

Bachelor's degree in English

Bachelor's degree in Communications

Bachelor's degree in Information Science

Bachelor's degree in Humanities

Tools

Microsoft Word

Microsoft Excel

Job description

Junior Journal Production Coordinator/Editor (On-Site)

Durbanville, South Africa

We are seeking a highly organised and detail-oriented Junior Journal Production Coordinator/Editor (Journal Publishing) to join our publishing team. This role is ideal for a recent graduate or early‑career publishing professional who enjoys working with complex workflows, maintaining high quality standards, and coordinating multiple stakeholders.

The Junior Production Editor supports the production process from manuscript acceptance through to publication. The successful candidate will coordinate production activities, manage schedules, liaise with external service providers, perform quality checks, and ensure that published content meets AOSIS standards for accuracy, presentation, accessibility, and metadata quality.

This is an onsite role in Durbanville, Cape Town.

Production coordination

• Coordinate manuscripts through copyediting, typesetting, proofreading, author corrections, and publication.
• Maintain publication schedules and monitor production progress against deadlines.
• Communicate with authors, editors, proofreaders, typesetters, and other production partners.
• Track manuscripts and production milestones using workflow management systems.

Quality assurance

• Review copyedited and typeset files against AOSIS house style and production standards.
• Verify the accuracy of author corrections and proof changes.
• Perform pre-publication quality checks on PDF, XML, HTML, EPUB, and related publishing outputs.
• Escalate quality concerns and workflow issues when required.

Metadata and publishing compliance

• Verify publication metadata for completeness and accuracy.
• Check author affiliations, ORCID iDs, funding information, references, citations, and acknowledgements.
• Support DOI registration and Crossref deposit activities.
• Assist with indexing and repository compliance requirements.

Workflow administration

• Maintain accurate project records and production documentation.
• Prepare routine reports on publication progress and production status.
• Process and track production-related invoices and purchase orders where required.
• Support continuous improvement initiatives within the publishing workflow.

Education

Bachelor's degree in Journalism, Language Publishing, English, Journalism, Communications, Information Science, Humanities, or a related field.

Recent graduates with a National Diploma: Language Practice, B achelor of Technology in Language Practice, BAHons (Language Practice),Postgraduate Diploma in Language Practice, BA with specialisation in Language Practice, National Diploma: Journalism, Bachelor of Technology in Journalism Bachelor of Information Science (BIS) specialising in Publishing, National Certificate / Diploma in Book Publishing (SAQA ID: 58977)

Experience

• 0-2 years' experience in publishing, editorial coordination, academic administration, content production, or a related environment.
• Recent graduates with relevant internships or practical publishing experience are encouraged to apply.

Technical skills

• Proficiency in Microsoft Office, particularly Word and Excel.
• Strong document formatting and proofreading skills.
• Basic understanding of digital publishing workflows.
• Ability to learn publishing and workflow management systems quickly.

Personal attributes

We are looking for someone who:

• Is organised and methodical.
• Communicates professionally and clearly.
• Works independently while contributing effectively to a team.
• Takes ownership of tasks and follows them through to completion.
• Enjoys process improvement and structured problem-solving.

Other important information

• All shortlisted candidates may be required to participate in relevant skills assessments and psychometric tests as part of the selection process.
• AOSIS is committed to equality, employment equity and diversity. In accordance with the Employment Equity Plan of AOSIS and its Employment Equity goals and targets, preference may be given but is not limited to candidates from under‑re…
• All candidates agree to undergo verification of personal credentials and criminal and credit checks (if applicable).
• AOSIS reserves the right not to fill the advertised positions.
• Applicants should be South African citizens, permanent residents with a bar‑coded ID, or possess a valid work visa or permit.