Job: YC: Administrative Coordinator

Company : UD TRUCKS; Pretoria; On-site; ZAR 120,000 - 240,000; Full time

Job summary

UD Trucks is seeking an Administrative Coordinator to manage aftermarket administrative tasks, support regional managers, and maintain records and inventories. The role emphasizes process improvements, efficient workflows, and exceptional service within a fast-paced environment.

The successful candidate will handle documentation, reporting, and collaboration with stakeholders to ensure regulatory compliance and smooth dealer operations. Matric and English fluency are essential.

Qualifications

• 0–2 years of administrative experience in automotive aftermarket.
• Fluent in English (reading, writing, speaking).
• Matric certificate required.
• Detail-oriented and proactive mindset.
• Strong problem-solving and communication skills.
• Ability to work independently and in a team.
• Adaptability to fast-paced environment.

Responsibilities

• Manage and organize administrative tasks related to the aftermarket environment.
• Support regional managers by coordinating schedules, documentation, and communication.
• Maintain and update records, databases, and inventory systems.
• Prepare reports, presentations, and correspondence.
• Assist in the implementation of new processes and technologies to improve efficiency.
• Liaise with internal and external stakeholders to ensure smooth operations.
• Handle customer inquiries and provide excellent service.
• Ensure compliance with company policies and industry regulations.

Skills

English fluency

Detail oriented

Problem solving

Independent work

Team collaboration

Adaptable

Fast-paced

Education

Matric

Job description

UD Trucks is known for our pioneering technologies and products within the commercial automotive industry. The Administrative Coordinator will play a crucial role in managing administrative tasks in the aftermarket environment at our OEM for commercial vehicles. This position involves handling various administrative duties, supporting mechanical operations, and with full computer literacy to maintain efficient workflows. Success in this role looks like streamlined administrative processes, effective support for regional managers teams, and enhanced overall productivity within the dealer network.

Responsibilities

• Manage and organize administrative tasks related to the aftermarket environment.
• Support regional managers' operations by coordinating schedules, documentation, and communication.
• Maintain and update records, databases, and inventory systems.
• Prepare reports, presentations, and correspondence as required.
• Assist in the implementation of new processes and technologies to improve efficiency.
• Liaise with internal and external stakeholders to ensure smooth operations.
• Handle customer inquiries and provide excellent service.
• Ensure compliance with company policies and industry regulations.

Qualifications

• Experience: 0-2 years’ experience in an administrative role within the automotive industry, preferably in an aftermarket environment.
• Language: Ability to speak, read, and write in English fluently (essential).
• Minimum Requirement: Matric.
• Detail-oriented and proactive.
• Strong problem-solving skills.
• Ability to work independently and as part of a team.
• Adaptable and able to handle a fast-paced environment.