Invoice Billing & Vendor Coordinator (EST Hours) - Remote

ISTA Solutions; South Africa; Remote; ZAR 396,306 - 1,188,920; Full time

Job summary

ISTA Solutions is seeking a detail-oriented Invoice Billing & Vendor Coordinator to support accurate invoicing and billing processes. This remote role requires precision, strong communication, and familiarity with QuickBooks. Candidates should have experience in invoice verification and a strong attention to detail, ensuring timely billing and record accuracy in coordination with multiple vendors.

Qualifications

• Experience in invoice verification, billing reconciliation, and vendor follow-ups.
• Strong understanding of invoice processing, vendor reconciliation, and billing accuracy.
• Strong communication skills.

Responsibilities

• Review vendor invoices for errors and matches.
• Assist in preparing accurate client invoices based on validated vendor data.
• Handle basic collections and follow up with vendors.

Skills

Attention to detail

Natural communication skills

Education

Experience in invoice verification

Strong understanding of billing accuracy

Tools

QuickBooks

Job description

Invoice Billing & Vendor Coordinator (EST Hours) - Remote

Invoice Billing & Vendor Coordinator (EST Hours) - Remote

ISTA Personnel Solutions South Africa - we are a global BPO company, partnering with a US-based Waste Services Brokerage Company.

We're looking for a detail-oriented Invoice Billing & Vendor Coordinator who will play a critical role in identifying billing errors, correcting discrepancies with subcontractors, and supporting clean, timely invoicing to clients.

This is a back-office, admin-heavy role that requires precision, follow-through, and clear communication — especially when coordinating with multiple vendors and cross-checking records.

PLEASE NOTE:

• Working Hours: This role requires you to work in USA hours Mon - Fri from 9am to 6pm EST (15h00pm to midnight South African time, however these hours are subject to change depending on daylight savings).
• Work Environment: This is a remote role for South African Citizens only.
• Internet Requirements: A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and the ability to support a wired Ethernet connection is mandatory. Applicants without a fixed fibre line cannot be considered.
• Power Backup: A reliable power backup solution is required to manage load shedding and power outages. Applicants without a power backup cannot be considered.
  
  

Key Responsibilities:

• Review third-party vendor invoices for pricing, unit, or service errors.
• Match vendor invoices to internal order records.
• Follow up with vendors to resolve discrepancies and request revised invoices.
• Use QuickBooks (or similar accounting system) to support billing workflows.
• Assist in preparing accurate client invoices based on validated vendor data.
• Store and manage service contracts in Hubspot.
• Send onboarding/welcome emails to new clients.
• Handle basic collections (light follow-ups to ensure invoice processing)
  
  

Requirements

• Experience in invoice verification, billing reconciliation, and vendor follow-ups
• Strong understanding of invoice processing, vendor reconciliation, and billing accuracy
• Familiarity with QuickBooks (or equivalent accounting software)
• Excellent attention to detail and high accountability
• Strong written and verbal communication skills
  
  

If you are not contacted within 14 working days, please consider your application unsuccessful.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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