Inventory Controller

MORE Collection; Mpumalanga; On-site; ZAR 180,000 - 300,000; Full time

Job summary

MORE Collection in Mpumalanga seeks an Inventory Controller to manage end-to-end stock across all departments, ensuring accuracy, compliance, and audit readiness. You will oversee daily stock movements, governance, and month-end reporting.

The role covers beverage, housekeeping, galleries, kitchen, spa, medical stock, stationery, and operational equipment. You will liaise with Storeman and Finance to maintain master data and controls.

Qualifications

• 2–4 years’ experience in hospitality inventory or multi-department stock management.
• Strong analytical and numerical ability.
• Experience with MyStock / MyInventory / POS systems (TallOrder or similar).
• Ability to supervise and direct Storeman & Administrator functions.
• Strong understanding of hospitality operations (F&B, Housekeeping, Spa, Retail and OE’s).
• High accuracy and disciplined follow-through.
• Ability to collaborate with HODs, Finance, Procurement & Group Inventory Management.

Responsibilities

• Oversee all daily stock movements across all departments.
• Ensure full SOP compliance at all times and verify transactions (POs, GRNs, Transfers, Wastage, Credits, Issues).
• Reconcile POS sales vs inventory depletion for bar, gallery retail, spa retail.
• Verify transfers with correct documentation and authorisation; ensure usage sheets support departmental issues.
• Validate POs against budgets, PAR levels, and margins; notify Group Inventory Manager of irregularities.
• Oversee receiving, storage, FIFO, expiry control, storeroom access, and weekly audits.
• Lead mid-month and month-end counts; investigate variances with logs and POS data.
• Manage Month End reporting pack and inventory workbook; secure finance sign-off.
• Maintain master data in MyStock/MyInventory; ensure pricing aligns with margin policy.
• Support audits with complete digital records and proper separation of duties.

Skills

Hospitality inventory management

Analytical ability

Numerical ability

Supervise Storeman & Administrator

Cross-functional collaboration

High accuracy

Team coordination with HODs

Tools

MyStock

MyInventory

POS systems (TallOrder)

Job description

Purpose of the Role

The Inventory Controller manages, controls, and maintains accurate and compliant end-to-end inventory processes across the property. This role ensures integrity over stock movement, consumption, valuation, wastage, variances, internal controls, and month-end reporting.

The position covers all stock-holding departments, including:

• Beverage
• Housekeeping (Amenities & Cleaning)
• Galleries & Creative Lab (Retail, Art, Curated Product)
• Kitchen (Food & Cleaning Products)
• Spa (Retail & Professional Products)
• Medication & First Aid Stock
• Stationery (Branded Collateral & Other)
• Operational Equipment (OE) per department

The Inventory Controller is the custodian of inventory accuracy at property level and ensures that all data fed to the Financial Manager and Support Office is complete, accurate, and audit-ready.

KEY RESPONSIBILITIES

Inventory Governance & Daily Controls

• Oversee all daily stock movements across all departments.
• Ensure full SOP compliance at all times.
  • Verify all transactions captured by the Inventory Administrator, including:
  • Purchase Orders
  • GRNs
  • Transfers (Internal & External)
  • Wastage /Write Off
  • Credit
  • Issues / Consumption
  • Master Data Updates
  • Reject and correct inaccuracies before daily cut-off.
  • Ensure item categorisation (UOM, Cost, VAT rules) aligns with Group standards.

Sales vs Consumption Reconciliation (High-Risk Areas)

• Reconcile POS sales vs inventory depletion for:
  • Bar (Minibar, Game Drive & Incl Sales)
  • Gallery & Creative Lab Retail
  • Spa Retail

Transfers, Issues, Wastage & Credit Management

• Verify all transfers include:
  • Correct documentation
  • Signatures
• Matched values
• Ensure all departmental issues are supported by usage sheets.
• Validate all wastage entries and ensure proper authorisation.
• Confirm supplier credits are correctly raised and reconciled.

Purchase Order Controls & Budget Alignment

• Validate purchasing requests against: Department budgets
• Approved PAR levels
• Min/Max or ROP settings
• Confirm all POs use correct item codes, UOM, supplier, price, and delivery details.
• Notify Group Inventory Manager of unusual changes or irregularities.

Receiving, Storage & Storeroom Integrity (via Storeman)

Oversight of:

• GRN accuracy and 3-way matching (PO → Delivery Note → Invoice)
• FIFO rotation & expiry control
• Chemical segregation & OE protection
• Storeroom access control & key registers
• Weekly storeroom housekeeping & safety audits

Note: The Storeman executes physical tasks; the Inventory Controller verifies compliance.

Cycle Counts & Full Stock Counts

• Lead mid-month and month-end counts.
• Ensure blind counts for high-risk items (Beverage, Food, Gallery Retail & Housekeeping Amenities & Cleaning).
• Investigate variances using movement logs, POS data, GRNs, and usage patterns.
• Ensure all variances are fully explained and approved.

Month-End Process & Reporting

• Manage Month End Process for all inventory locations in co-operation with all HOD’s
• Compile month-end reporting pack including:
  • Opening & closing balances
  • Purchases
  • Issues & transfers
  • Wastage
  • Sales vs consumption summaries
  • Variance reports
  • Count sheets
• Compile an Inventory Workbook.
• Obtain final sign-off from Finance & the Group Inventory Manager.

Master Data, Pricing & System Integrity

• Maintain accurate item master data in MyStock / MyInventory /Sage Inventory
• Submit item creation/change requests via approved workflow.
• Ensure selling prices comply with margin policy.

Risk, Compliance & Audit Controls

• Maintain separation of duties across request → capture → approval → issue.
• Keep complete digital document trails (POs, GRNs, Issues, Transfers, Credits).
• Enforce physical controls: locked cages, CCTV coverage, key registers.
• Support internal and external audits with accurate records.

QUALIFICATIONS, SKILLS AND EXPERIENCE

• 2–4 years’ experience in hospitality inventory or multi-department stock management
• Strong analytical and numerical ability
• Experience with MyStock / MyInventory / POS systems (TallOrder or similar)
• Ability to supervise and direct Storeman & Administrator functions
• Strong understanding of hospitality operations (F&B, Housekeeping, Spa, Retail and OE’s)
• High accuracy and disciplined follow-through
• Ability to collaborate with HODs, Finance, Procurement & Group Inventory Management