Internal Advert: Administrator

Rhodes University; Makhanda; On-site; ZAR 281,000 - 392,000; Full time

Job summary

Rhodes University in Makhanda invites applications for an Administrator (Grade 08) in the Department of Physics and Electronics. The role provides administrative and secretarial support to staff and students, maintaining filing systems, handling budgets and reconciliations, and ensuring efficient office operations.

Applicants should have Grade 12 and about four years of relevant experience, be able to work with MS Word, spreadsheets, email and internet; Tex/LaTeX experience is a plus.

Qualifications

• Grade 12 with approximately 4 years of relevant experience.
• Experience working independently in a computerized administration environment.
• Proficiency with word-processing and spreadsheet packages; email and internet skills are essential.
• Tex/LaTeX experience will be an advantage.

Responsibilities

• Provide administrative and secretarial support for the department, including staff and students.
• Set up and maintain filing and administrative systems.
• Assist with budgeting and reconciliations as required.

Skills

Independent work

MS Word

Spreadsheets

Email & Internet

LaTeX (advantage)

Education

Grade 12

Tools

MS Word

Spreadsheets

LaTeX

Job description

Internal Advert: Administrator (Grade 08)

Department of Physics and Electronics

The Department of Physics and Electronics invite suitably qualified candidates to join their team.

Main Objectives

To provide an administrative and secretarial service for the department, which includes the staff of the department, the students of the department and other individuals/groups requiring the services/products of the department

The Requirements

Grade 12 plus approximately 4 years’ relevant experience, where such experience includes:

• Previous experience working independently (i.e. with minimal supervision) within a computerised administration environment is critical.
• Previous experience with word-processing (MS Word) and spreadsheet packages is essential, as well as e-mail and the internet. Candidates who are able to use Tex processing (e.g LaTeX) will be at an advantage.
• Previous experience in setting up and maintaining filing, managing financial and administrative systems.
• Previous experience in working with budgets and reconciliations is necessary.

Application Process

It is essential that prospective candidates read the job profile for further information and ensure that all relevant documentation is submitted.

The Following Documents Are Required

• A comprehensive CV and relevant qualifications which should include the following:
  • Reasons for leaving your current and previous jobs.
  • Referees who are and/or were your direct line manager, their title, name, designation and contact information which should be at least their contact number and email address.
• A strong and succinct motivation outlining your interest in the post and suitability relative to the job requirements.

Selection Process (provisional Date, Subject To Change)

• Short-listing meeting scheduled for the TBC 2026.
• The selection process that will be followed for this post will include an assessment and/or presentation and an interview.
• Shortlisted candidates will be informed of the interview date.

Remuneration Per Annum (Grade 08)

Basic Pensionable Salary per annum: R281,302

Cost to Company per annum (Approximately): R391,639

All applications will be treated in strict confidence. This post is advertised as a permanent post, but the University may opt to appoint on a fixed-term contract of not less than three years. The University reserves the right not to proceed with the filling of the post. An application does not entitle the applicant to an interview. Employment checks will be conducted on recommended candidates.

Closing Date: 24 August 2026

This advertisement may be closed before the indicated closing date if a high number of applications are received.

Recognising that diversity is important in achieving excellence. Rhodes University strongly encourages South African members of underrepresented designated groups as well as persons with disabilities to apply. Spouses and partners of existing staff members are also encouraged to apply.

Please note all appointments are made in line with the requirements of the Employment Equity Act 55 of 1998, as amended, the Immigration Act 13 of 2022 and Rhodes University's Recruitment and Selection policies.

Our core values and principles are the foundation of our commitment to creating a positive, supportive, and enabling environment. These values guide our decisions, actions, and how we engage with each other as we work to achieve our vision and mission.

These Values Are

Diversity; Integrity; Respect; Excellence; Collegiality and Compassion

Underpinning these values is the moral duty of accountability and courage: we acknowledge that we are answerable to each other, our Council and ultimately, the South African society for the decisions we make and the actions we take. We are committed to openness and transparency in our governance, our decision-making and in the execution of our responsibilities and in demonstrating courage in confronting those who violate the values for which we stand.