Administrative Assistant (Internal Applicants Only)

Cape Peninsula University of Technology; Cape Town; On-site; ZAR 150,000 - 240,000; Full time

Job summary

Cape Peninsula University of Technology is seeking an Administrative Assistant to provide essential support to the Manager: Research Uptake and the International Relations team. The role involves handling diaries, correspondence, data capture, and coordinating with internal and external stakeholders across local and international partnerships.

Opportunity to contribute to registrations, graduations and Open Days while maintaining high service levels in a dynamic university environment.

Qualifications

• At least 2 years' relevant administrative experience in a higher education environment.
• Experience working with the ITS system.
• Advanced computer literacy, including working knowledge of the MS Office Suite (Word, Excel, PowerPoint and Outlook).

Responsibilities

• Provide administrative support to the Manager: Research Uptake, including diary and meeting management.
• Handle correspondence and logistical support for research chairs, focus areas and strategic research partnerships.
• Administrative support for research partnerships and forums, coordinating meetings, forums and events locally, regionally, nationally and internationally.
• Database and ITS tasks, collating and updating information for research chairs and partnerships.
• General office operations: ordering stationery, managing stock, receiving visitors and maintaining equipment.
• Reception, correspondence and liaison, including mail, emails, typing memoranda, and liaising with internal stakeholders.

Skills

Administrative experience

ITS system

MS Office proficiency

Education

National Diploma in Office Management and Technology

Tools

MS Office 365

MS Excel

PowerPoint

Job description

Administrative Assistant (Internal Applicants Only) - (8901)

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Job Title

Administrative Assistant (Internal Applicants Only)

Faculty

Support / Admin Department

Department

Cape Peninsula University of Technology -> DVC: RTIP -> Strategic Initiatives & Partnerships

Campus/ Location

Job Type

Permanent

Occupational Function

Support / Admin

Number of Positions

1

Annual Salary Package (incl. Medical Aid rate based on principal member only)

To be confirmed

Advert Closing Date

6/9/2026

Job Purpose

To provide administrative support to the Manager: Research Uptake, ensuring the effective and efficient rendering of a quality service by way of handling correspondence, accurate data capturing, database administration, organising and phone coverage in support of the research uptake portfolio. The incumbent will, at times, also contribute administrative support to the International Relations team as required. To work as a team member contributing to the department's wider activities, which require team support including but not limited to applications, registrations, graduations and Cape Peninsula University of Technology's Open Days, as well as other administrative duties as requested by the Director: Strategic Initiatives and Partnerships and the Manager: Research Uptake.

Job Knowledge, Skills and Experience

• At least 2 years' relevant administrative experience in a higher education environment, preferably within a research or international relations environment.
• Experience working with the ITS system.
• Advanced computer literacy, including working knowledge of the MS Office Suite (Word, Excel, PowerPoint and Outlook).

Recommendations:

• A National Diploma in Office Management and Technology or an equivalent qualification.
• A valid Code B driver's licence with a PDP (Professional Driving Permit).

Key Performance Areas / Principal Accountabilities

• Provide administrative support to the Manager: Research Uptake, including diary and meeting management.
• Handle correspondence and logistical support for research chairs, focus areas and strategic research partnerships.
• Administrative support for research partnerships and forums, assisting with the coordination of meetings, forums and events (locally, regionally, nationally and internationally) related to research collaboration and partnership initiatives.
• Database and ITS tasks, collating, checking and updating information relevant to research chairs, partnerships and collaborations to ensure accurate, up-to-date data.
• General office operations, including ordering stationery, maintaining stock, receiving visitors and ensuring the full functionality of office equipment.
• Reception, correspondence and liaison, including receiving and distributing mail and emails, typing of memoranda and letters, photocopying, and liaising with internal RTIP portfolio members, faculties and external stakeholders on routine administrative matters.
• Filing and records administration, organising, filing and retrieving records and documents related to research uptake and partnership activities.
• Support to the International Relations team, providing administrative assistance as and when required, including correspondence, data capturing and coordination tasks related to international partnerships and exchanges.
• Team-/departmental support, including attending to students' and staff's queries and participating in department activities such as registrations and graduations.
• Other administrative duties as requested by the Director: Strategic Initiatives and Partnerships and the Manager: Research Uptake.
• Good interpersonal and communication skills, both verbal and written.
• Good organisational and planning skills.
• Managing work, including time management.
• Adaptability and flexibility to support multiple portfolios (Research Uptake and International Relations) as required.
• Initiating action and taking ownership of tasks.
• Accuracy and attention to detail.
• Quality orientation.
• Strong customer/client focus.
• Ability to contribute towards team success.
• Computer literacy and proficient use of Office 365 Suite, MS Excel and MS Word.

General Information

Closing Date:06 September 2026

The Cape Peninsula University of Technology is committed to Employment Equity and aims to attract and retain talented individuals to achieve our equity objectives and therefore, people from the designated groups, including those with disabilities are encouraged to apply. Preference will be given to applicants whose appointment contributes towards the achievement of demographic representation. We reserve the right not to make an appointment.

Copyright, Cape Peninsula University of Technology.
We are a university in Cape Town, South Africa and the only university of Technology in the Western Cape province.
We are also the largest university in the province.