Import/Export Controller

ALPLA INC.; Johannesburg; On-site; ZAR 300,000 - 420,000; Full time

Benefits offered by this job

Medical Aid

Employee Assistance Program

Job summary

ALPLA INC. is seeking an Import/Export Coordinator in Johannesburg to manage air, sea and road freight operations and coordinate with third-party logistics partners. You will ensure compliant, timely movement of goods and maintain clear communication with internal and external stakeholders.

The role requires a diploma in shipping/international trade and 2–3 years in freight forwarding or clearing, with strong English, MS Office skills, and knowledge of shipping documents and costs.

Qualifications

• Diploma (NQF 4) in Shipping/International Trade required.
• 2–3 years in Freight Forwarding/Clearing preferred.
• Fluent in English; excellent written and verbal communication.
• Proficient in MS Office, esp. Excel, Word, Outlook, Teams, PowerPoint.
• Knowledge of shipping terms, documents, costs, VAT and duties.
• Experience in Air, Sea and Road freight and import/export operations.

Responsibilities

• Coordinate Air, Sea, and Road freight operations end-to-end.
• Request and analyse supplier/agent estimates to select viable transport options.
• Prepare and provide estimates to internal departments for approvals.
• Plan import/export and local cargo movements.
• Prepare shipping documents (invoices, packing lists, CNCA, SAD500, EUR1).
• Coordinate collection/delivery dates with third-party agents and internal teams.
• Track shipments and update stakeholders; address queries and issues.
• Identify cost-saving opportunities and assist procurement as needed.

Skills

Freight forwarding

Import/Export

MS Office

English fluency

Shipping documents

Air/Sea/Road freight

Communication skills

Initiative / decision making

Education

Diploma in Shipping/International Trade

Tools

MS Office (Excel, Word, Outlook)

Job description

Johannesburg / Gauteng / South Africa /Procurement/Full time

We are seeking a highly organised and detail-oriented Import/Export Coordinator to manage Air, Sea, and Road Freight operations, coordinate with third-party logistics partners, and ensure the efficient, compliant, and timely movement of goods while maintaining effective communication with internal and external stakeholders.

KEY DUTIES AND RESPONSIBILITIES

• Coordinate all aspects in Air, Sea and Road Freight Operations
• Requesting estimates from preapproved suppliers/agents and conducting cost analysis to determine most viable option for Air, Sea and Road Freight shipments
• Provide Estimates to internal departments where required for approval
• Plan the movement of import / export and local cargo
• Checking all cargo details and readiness with internal stakeholders
• Process administration related to the shipment and ensure documents are correct
• Creation of all shipping/transport related Purchase orders, based on approved estimated received.
• Create and share with nominated shipping agent all relevant shipping documents required i.e. Commercial Invoices, Packing lists, Clearing Instructions, Technical Data Sheets, SAD500, CNCA Certificates, EUR1, LOA's
• Co-ordinate collection and delivery dates with third party shipping agents/transports and internal stakeholders.
• Cross-check final invoices from third party shipping agents/transporters to original estimates and flag variances to relevant internal stakeholders
• Track and trace of shipments, keeping all stakeholders updated throughout the entire process
• Handling all client queries and give advice/support
• Identify cost saving opportunities
• Assist the Procurement Management and the staff when applicable with functions outside

What makes you great

QUALIFICATIONS AND EXPERIENCE REQUIRED:

• Minimum Requirements: Diploma (NQF Level 4) in Shipping/International Trade
• 2 - 3 Years minimum experience in Freight Forwarding/Clearing
• Must be fluent in English
• Must be computer literate and able to work on MS Office – Main Focus on: Excel, Word, Outlook, Teams, PowerPoint
• Sound knowledge of technical shipping terms, shipping documents, standard shipping practices and relevant associated shipping costs
• Air, Sea and Road freight knowledge
• Imports and Exports knowledge, NB: VAT and Duty requirements for local and international trade
• Sound numerical and problem-solving skills
• Great Communication skills (verbal and written)
• Must have a valid driver's license
• Ability to use own initiative in order to make beneficial decisions for the company
• Energy, drive and ambition to contribute and steer the growth of the department
• Fast and eager learner & willing to partake in further development opportunities, whether it be self-funded, or company funded.

ROLE MODEL FOR OUR IDENTITY:

The successful candidate is expected to demonstrate and live the ALPLA Identity through the following
behavioural competencies:

Our Purpose: Act as a role model by living the ALPLA identity and contributing to a culture that reflects our values, personality, promise, and principles.

• We create trust
• We build respect
• Be Reliable
• Solve Problems
• Make Decisions
• Communicate Effectively

What you can expect working with us

• Market-Related Salary
• Professional working environment with Global Exposure
• Medical Aid
• Employee Assistance Program
• We facilitate a smooth start through individual and accurate training and professional guidance and support.
• We offer you a challenging task with a high degree of personal responsibility.
• Your individual performance will be remunerated, and your development will be supported by us.