Hybrid Legal Administrator — Manage Calendars, Docs & Growth

Placements24; Bloemfontein; Hybrid; ZAR 100,000 - 145,000; Full time

Benefits offered by this job

Competitive salary

Hybrid work model

Development opportunities

Exposure to varied law practice

Training opportunities

Supportive environment

Job summary

Placements24 is seeking a highly organized Legal Administrator in Bloemfontein to support a busy legal team. The role blends in-office collaboration with remote duties, ensuring efficient day-to-day operations, from scheduling and filing to document preparation and client intake.

You will manage calendars, handle correspondence, assist with pleadings and contracts, and support billing with the accounts team. A strong eye for detail and confidentiality is essential in this hybrid environment.

Qualifications

• High school diploma or equivalent; legal secretarial/paralegal qualification is advantageous.
• Minimum of 3 years' experience in a legal administrative or secretarial role.
• Proficiency in Microsoft Office Suite.
• Strong understanding of legal terminology and procedures.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize effectively in a hybrid work environment.
• Discretion and professionalism handling sensitive information.
• Experience with legal practice management software is a plus.

Responsibilities

• Manage attorneys' calendars, schedule appointments, and coordinate meetings.
• Handle incoming and outgoing correspondence, including emails, letters, and faxes.
• Organize and maintain physical and digital legal files in an accurate and systematic manner.
• Assist in the preparation and formatting of legal documents, such as pleadings, contracts, and affidavits.
• Conduct basic legal research and information gathering under supervision.
• Process client intake forms and maintain client databases.
• Manage billing and invoicing processes, liaising with the accounts department.
• Arrange for court filings and service of legal documents.
• Provide general administrative support to the legal team, including travel arrangements.
• Ensure the confidentiality and security of all client information.

Skills

Organizational skills

Time-management

Written and verbal communication

Multitasking

Discretion

Proactive attitude

Education

High school diploma or equivalent

Legal secretarial or paralegal qualification advantageous

Tools

Microsoft Office Suite

Legal practice management software (advantage)

Job description

Placements24 is seeking a highly organized Legal Administrator in Bloemfontein to support a busy legal team. The role blends in-office collaboration with remote duties, ensuring efficient day-to-day operations, from scheduling and filing to document preparation and client intake.

You will manage calendars, handle correspondence, assist with pleadings and contracts, and support billing with the accounts team. A strong eye for detail and confidentiality is essential in this hybrid environment.