HR Administrator

Flair TM; Gauteng; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Flair TM is seeking an organised HR Administrator to support recruitment, onboarding and payroll processes for a large, multi-site operation in Johannesburg North, Gauteng. You will maintain employee records, generate HR reports and coordinate documentation for audits and compliance.

With a focus on accuracy and deadlines, you will handle payroll changes, establish trackers and assist with training administration, Employment Equity and B-BBEE tasks, working closely with the Senior HR Manager.

Qualifications

• Diploma or degree in Human Resources Management or related field.
• Additional HR, payroll or Skills Development training will be advantageous.

Responsibilities

• Coordinate vacancies and recruitment administration.
• Assist with advertising vacant positions.
• Screen and shortlist applications where required.
• Schedule interviews with candidates and hiring managers.
• Coordinate interview documentation.
• Conduct candidate administration and follow-ups.
• Assist with reference and background-check administration.
• Prepare recruitment documentation.
• Coordinate offers and employment documentation.
• Prepare new employee files.
• Coordinate employee onboarding and induction administration.
• Ensure all required new-starter documentation is completed and filed.
• Maintain recruitment trackers and vacancy reports.

Skills

HR Administration

Recruitment Administration

Payroll Administration

HR Reporting

Employee Records

Onboarding

Employment Contracts

HR Compliance

Training Administration

Skills Development

WSP

ATR

SETA

Employment Equity

B-BBEE

Performance Appraisal Administration

HR Systems

Microsoft Excel

Data Capturing

Document Control

Employee Lifecycle Administration

Education

Diploma or Degree in HR Management / Industrial Psychology / Business Administration or related field

Job description

Key Responsibilities

Recruitment & Onboarding

• Coordinate vacancies and recruitment administration.
• Assist with advertising vacant positions.
• Screen and shortlist applications where required.
• Schedule interviews with candidates and hiring managers.
• Coordinate interview documentation.
• Conduct candidate administration and follow-ups.
• Assist with reference and background-check administration.
• Prepare recruitment documentation.
• Coordinate offers and employment documentation.
• Prepare new employee files.
• Coordinate employee onboarding and induction administration.
• Ensure all required new-starter documentation is completed and filed.
• Maintain recruitment trackers and vacancy reports.

HR Reporting

Provide accurate and timely HR reporting and administrative information to the Senior HR Manager and management team.

• Headcount reports.
• Recruitment reports.
• Employee movement reports.
• New appointments and terminations.
• Leave and absenteeism information.
• Staff turnover information.
• Training records.
• Performance appraisal trackers.
• Payroll-related HR reports.
• Employee data and HR statistics.
• Maintaining HR spreadsheets, trackers and dashboards.

Accuracy and attention to detail will be critical when working with employee and payroll information.

Payroll Administration & Support

Provide administrative support to the payroll process for a workforce of approximately 600 employees.

• Prepare and submit employee payroll information.
• Capture and maintain employee changes.
• Process new-starter information.
• Prepare termination information.
• Coordinate salary and employee changes.
• Maintain leave and attendance information.
• Assist with payroll queries.
• Check payroll documentation for completeness.
• Maintain payroll supporting documentation.
• Assist with monthly payroll administration.
• Ensure payroll information is submitted within required deadlines.
• Liaise with payroll and the Senior HR Manager regarding discrepancies.

Employee Files & HR Records

• Create and maintain employee files.
• Ensure employment contracts and supporting documents are correctly filed.
• Maintain electronic and physical HR records.
• File disciplinary and performance-related documentation.
• Maintain employee personal information.
• Update employee records when changes occur.
• Maintain leave and attendance documentation.
• Ensure employee documentation is complete and easily retrievable.
• Maintain confidentiality of sensitive employee information.
• Support HR audits and document requests.

General HR Administration

• Prepare HR letters and correspondence.
• Assist with employment contracts and amendments.
• Maintain HR templates and documentation.
• Track probation periods.
• Coordinate performance appraisal documentation.
• Assist with disciplinary and grievance administration.
• Schedule HR meetings and hearings.
• Take minutes where required.
• Assist with training administration.
• Maintain organisational charts and employee information.
• Update HR policies and documents as instructed.
• Maintain employee databases and HR systems.
• Follow up with managers and employees on outstanding HR documentation.
• Assist the Senior HR Manager with ad hoc HR projects and reporting.

Training & Compliance Administration

• Maintain employee training records.
• Coordinate training bookings and attendance.
• Liaise with training providers.
• Maintain supporting documentation for training interventions.
• Assist with WSP and ATR administration.
• Support SITA / SETA submissions and documentation where required.
• Assist with Employment Equity documentation.
• Maintain supporting information for B-BBEE and Skills Development requirements.
• Prepare documentation for audits and verification processes.

Support to the Senior HR Manager

A key part of this position will be acting as a reliable 2IC support resource within the HR department.

• Keeping HR administration and deadlines on track.
• Preparing reports and employee information.
• Following up on outstanding documentation.
• Coordinating recruitment and onboarding.
• Maintaining HR and payroll records.
• Assisting with employee-related administration.
• Preparing documentation for meetings and HR processes.
• Providing administrative support during busy HR cycles.
• Taking ownership of routine HR matters to allow the Senior HR Manager to focus on strategic and complex employee issues.

Minimum Requirements

Qualifications

• A Diploma or Degree in Human Resources Management, Industrial Psychology, Business Administration or a related field.
• Additional HR, payroll or Skills Development training will be advantageous.

Experience

• Previous experience as an HR Administrator, HR Coordinator, HR Officer, Human Resources Administrator or similar HR support role.
• Experience working within a large employee environment will be advantageous.
• Previous exposure to Residential Property, Property Management, Hospitality, Hotels, Serviced Apartments, Accommodation or another operational multi-site environment will be highly advantageous.
• Practical recruitment and onboarding experience.
• HR reporting experience.
• Payroll administration or payroll support experience.
• Strong employee filing and records-management experience.
• Experience maintaining HR databases, trackers and employee information.
• Exposure to training, Employment Equity, B-BBEE or Skills Development administration will be advantageous.

Key Skills

The successful candidate should demonstrate strong skills in:

HR Administration | Human Resources | Recruitment Administration | Recruitment Coordination | Payroll Administration | Payroll Support | HR Reporting | Employee Records | Personnel Files | Onboarding | Employment Contracts | HR Compliance | Training Administration | Skills Development | WSP | ATR | SITA | SETA | Employment Equity | B-BBEE | Performance Appraisal Administration | HR Systems | Microsoft Excel | Data Capturing | Document Control | Employee Lifecycle Administration

Who We're Looking For

We are looking for someone who is exceptionally organised, accurate and dependable.

You should enjoy HR administration but also have the initiative to see what needs to be done before someone has to ask you.

With approximately 600 employees in the organisation, there will be significant volumes of employee information, recruitment documentation, payroll changes, reports and HR records to manage. You therefore need to be comfortable working in a busy, deadline-driven HR environment without losing attention to detail.

Most importantly, we're looking for someone who can become a trusted right hand to the Senior HR Manager and grow their exposure across the broader HR function.

Why Consider This Opportunity?

This role offers valuable exposure to a substantial HR operation within the Residential Property and Hospitality sectors.

You will gain hands-on experience across:

• Recruitment
• Payroll
• HR Reporting
• Employee Administration
• Training
• Compliance
• Performance Management Administration
• HR Operations

For an ambitious HR Administrator or HR Coordinator, this could provide an excellent platform to develop towards an HR Officer, HR Generalist or HR Business Partner career path.

Location

? Johannesburg North, Gauteng, South Africa