Health and Safety Admin Assistant

Wheco-Group-; Gqeberha; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Wheco-Group- seeks a Health and Safety Admin Assistant to provide administrative and coordination support to the Health and Safety Manager across sites, stores and projects. Responsibilities include maintaining OHS records, coordinating training, inspections and procurement tasks while supporting other teams as needed.

The role focuses on documentation, training records, and timely escalation of overdue compliance items, ensuring a safe and compliant working environment.

Qualifications

• Strong organisational and administrative abilities are essential.
• Experience with OHS records, training and documentation is preferred.
• Basic SHE/OHS qualifications and procurement exposure are advantageous.

Responsibilities

• Maintain OHS events calendar and key activities (fire drills, committee meetings).
• Coordinate external health and safety training and maintain training registers.
• Assist with internal training and toolbox talks, keeping training records up to date.
• Monitor outstanding training and inspections and escalate overdue items.
• Maintain records for OHS appointments and coordinate training.
• Coordinate permits between sites and contractors, ensuring proper documentation.
• Assist with OHS procurement, including creating purchase orders and liaising with suppliers.
• Distribute OHS awareness materials to sites and provide admin support to the H&S Manager.
• Take minutes at Health and Safety Committee meetings and maintain related docs.
• Assist Retail Projects Manager with OHS compliance documentation and procurement.

Skills

Organisational skills

Attention to detail

Multitasking

Communication

MS Office

Record-keeping

Education

Grade 12 (Matric)

SHE/OHS qualification

Tools

Excel

Word

Outlook

Job description

At Wheco, maintaining a safe, compliant and well-organised working environment is essential across our sites, stores and projects. Our Health and Safety team works closely with various departments, sites, contractors and service providers to ensure health and safety requirements are effectively managed.

We are looking for a Health and SafetyAdmin Assistantto provide administrative and coordination support to the Health and Safety Manager. The role will focus on OHS records, training, inspections, compliance documentation and procurement, while also providing support to the Resources & Facilities and Retail Projects teams when required.

Key Responsibilities

• Maintain the OHS Events Calendar, including fire drills, OHS Committee meetings and other key activities
• Coordinate external health and safety training and maintain training registers, certificates and the skills matrix
• Assist with internal training, including toolbox talks, and keep training records up to date
• Monitor outstanding training and inspections and escalates overdue requirements to the relevant manager or supervisor
• Maintain records for OHS legal appointments and coordinate required initial and refresher training
• Receive, document and file incident corrective actions and ensure signed documentation is received
• Coordinate permits between sites and contractors, ensuring documentation is completed, filed and non-compliance is escalated
• Assist with OHS procurement, including creating purchase orders and liaising with suppliers through the ticketing system
• Distribute OHS awareness materials to relevant sites
• Provide administrative support to the Health and Safety Manager, including filing, data capturing, incident reports and stakeholder communication
• Take minutes at Health and Safety Committee meetings and maintain related documentation
• Assist the Retail Projects Manager with OHS compliance documentation and procurement requirements
• Provide additional procurement support to the Resources & Facilities and Retail Projects teams during periods of increased workload

Skills and Requirements

• Strong organisational and administrative skills
• Excellent attention to detail and accurate record-keeping
• Reliable and able to manage multiple tasks and deadlines
• Clear communication skills and confidence liaising with employees, contractors and suppliers
• Comfortable using MS Office, particularly Excel, Word and Outlook
• Able to follow procedures, identify outstanding requirements and escalates issues when necessary
• Basic understanding of health and safety practices, with a willingness to learn and develop

Minimum Requirements

• Grade 12 (Matric) or equivalent
• Previous administrative or office experience
• Basic experience in record-keeping and maintaining registers
• Previous OHS/SHE experience or exposure will be advantageous
• A basic SHE/OHS qualification will be advantageous
• Experience with procurement processes or purchase orders will be advantageous

Help us keep our people, sites and projects safe, organised and compliant.