Health & Safety Records & Training Coordinator

Wheco-Group-; Gqeberha; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Wheco-Group- seeks a Health and Safety Admin Assistant to provide administrative and coordination support to the Health and Safety Manager across sites, stores and projects. Responsibilities include maintaining OHS records, coordinating training, inspections and procurement tasks while supporting other teams as needed.

The role focuses on documentation, training records, and timely escalation of overdue compliance items, ensuring a safe and compliant working environment.

Qualifications

• Strong organisational and administrative abilities are essential.
• Experience with OHS records, training and documentation is preferred.
• Basic SHE/OHS qualifications and procurement exposure are advantageous.

Responsibilities

• Maintain OHS events calendar and key activities (fire drills, committee meetings).
• Coordinate external health and safety training and maintain training registers.
• Assist with internal training and toolbox talks, keeping training records up to date.
• Monitor outstanding training and inspections and escalate overdue items.
• Maintain records for OHS appointments and coordinate training.
• Coordinate permits between sites and contractors, ensuring proper documentation.
• Assist with OHS procurement, including creating purchase orders and liaising with suppliers.
• Distribute OHS awareness materials to sites and provide admin support to the H&S Manager.
• Take minutes at Health and Safety Committee meetings and maintain related docs.
• Assist Retail Projects Manager with OHS compliance documentation and procurement.

Skills

Organisational skills

Attention to detail

Multitasking

Communication

MS Office

Record-keeping

Education

Grade 12 (Matric)

SHE/OHS qualification

Tools

Excel

Word

Outlook

Job description

Wheco-Group- seeks a Health and Safety Admin Assistant to provide administrative and coordination support to the Health and Safety Manager across sites, stores and projects. Responsibilities include maintaining OHS records, coordinating training, inspections and procurement tasks while supporting other teams as needed.

The role focuses on documentation, training records, and timely escalation of overdue compliance items, ensuring a safe and compliant working environment.