HC Administrator

Ingrain; uMnambithi; On-site; ZAR 240,000 - 420,000; Full time

Job summary

Ingrain in KwaZulu-Natal is seeking a comprehensive HR Administrator to manage master data, payroll coordination, and onboarding processes. You will ensure accurate records, policy compliance, and timely reporting while supporting engagement, terminations, and audits.

The role covers payroll data maintenance, benefits administration, recruitment coordination, onboarding, and employee relations across the HR function, aiming for optimal service delivery.

Responsibilities

• Maintain accurate and up-to-date employee records and documentation.
• Ensure compliance with HR policies, procedures, and audit requirements.
• Administer employee engagements, transfers, promotions, and terminations.
• Conduct exit interviews and administer long service awards.
• Manage employee filing systems and ensure proper record keeping.
• Compile and distribute HR reports as required by management.
• Support the HR team with monthly reporting and data analysis.
• Maintain accurate and up-to-date employee records and documentation.
• Ensure compliance with HR policies, procedures, and audit requirements.
• Administer employee engagements, transfers, promotions, and terminations.
• Conduct exit interviews and administer long service awards.
• Manage employee filing systems and ensure proper record keeping.
• Compile and distribute HR reports as required by management.
• Support the HR team with monthly reporting and data analysis.
• Capture payroll-related information accurately and within payroll deadlines.
• Process employee allowances, adjustments, bonuses, and awards.
• Maintain payroll records in line with statutory and company requirements.
• Update employee information and payroll data on SAP.
• Resolve payroll discrepancies and support payroll corrections.
• Administer retirement fund, medical aid, loan, and benefit documentation.
• Liaise with retirement and provident fund service providers and employees.
• Facilitate processes relating to retirement, death benefit claims, and employee benefits.
• Coordinate recruitment activities with line management and service providers.
• Prepare and distribute internal job advertisements.
• Receive, track, screen, and shortlist applications.
• Participate in interview processes alongside hiring managers.
• Manage appointment and regret communication with candidates.
• Coordinate onboarding and induction programmes for new employees.
• Conduct post-engagement interviews and provide feedback on onboarding effectiveness.
• Provide first-line HR guidance to employees and management on policies and procedures.
• Support disciplinary, grievance, and corrective action administration.
• Maintain accurate employee relations records.
• Assist with employee wellness initiatives.
• Participate in management and employee representative meetings.
• Prepare meeting minutes and maintain records of engagement outcomes.
• Respond to employee HR queries professionally and timeously.
• Build and maintain effective working relationships with internal and external stakeholders.
• Support HR visibility initiatives through regular workplace engagement and walkabouts.
• Ensure service delivery standards are maintained across HR processes.

Job description

Key Responsibilities

• Maintain accurate and up-to-date employee records and documentation.
• Ensure compliance with HR policies, procedures, and audit requirements.
• Administer employee engagements, transfers, promotions, and terminations.
• Conduct exit interviews and administer long service awards.
• Manage employee filing systems and ensure proper record keeping.
• Compile and distribute HR reports as required by management.
• Support the HR team with monthly reporting and data analysis.

HR Administration & Master Data Management

• Maintain accurate and up-to-date employee records and documentation.
• Ensure compliance with HR policies, procedures, and audit requirements.
• Administer employee engagements, transfers, promotions, and terminations.
• Conduct exit interviews and administer long service awards.
• Manage employee filing systems and ensure proper record keeping.
• Compile and distribute HR reports as required by management.
• Support the HR team with monthly reporting and data analysis.

Payroll, Compensation & Benefits Administration

• Capture payroll-related information accurately and within payroll deadlines.
• Process employee allowances, adjustments, bonuses, and awards.
• Maintain payroll records in line with statutory and company requirements.
• Update employee information and payroll data on SAP.
• Resolve payroll discrepancies and support payroll corrections.
• Administer retirement fund, medical aid, loan, and benefit documentation.
• Liaise with retirement and provident fund service providers and employees.
• Facilitate processes relating to retirement, death benefit claims, and employee benefits.

Recruitment & Onboarding

• Coordinate recruitment activities with line management and service providers.
• Prepare and distribute internal job advertisements.
• Receive, track, screen, and shortlist applications.
• Participate in interview processes alongside hiring managers.
• Manage appointment and regret communication with candidates.
• Coordinate onboarding and induction programmes for new employees.
• Conduct post-engagement interviews and provide feedback on onboarding effectiveness.

Employee Relations Support

• Provide first-line HR guidance to employees and management on policies and procedures.
• Support disciplinary, grievance, and corrective action administration.
• Maintain accurate employee relations records.
• Assist with employee wellness initiatives.
• Participate in management and employee representative meetings.
• Prepare meeting minutes and maintain records of engagement outcomes.

Customer Service & Stakeholder Support

• Respond to employee HR queries professionally and timeously.
• Build and maintain effective working relationships with internal and external stakeholders.
• Support HR visibility initiatives through regular workplace engagement and walkabouts.
• Ensure service delivery standards are maintained across HR processes.