Junior Human Resources Administrator

SpesNet Group; Pretoria; On-site; ZAR 180,000 - 280,000; Full time

Job summary

SpesNet Group in Pretoria is seeking to support its Recruitment & Onboarding and HR Administration teams. The role covers drafting and posting vacancies, sourcing candidates, screening CVs, coordinating interviews, on-boarding new hires, and maintaining HR records and reporting.

The position involves liaising with stakeholders, ensuring compliance with company procedures and labour legislation, and providing admin support for payroll input and HR policies updates.

Responsibilities

• Drafting and posting vacancy advertisements.
• Sourcing candidates and screening CVs.
• Managing the recruitment mailbox and HR screening processes.
• Capturing CVs on recruitment platform and coordinating interviews.
• Attending interviews where required and conducting reference checks.
• Preparing recruitment packs, appointment documentation and onboarding materials.
• Coordinating onboarding and induction processes for new employees.
• Capturing new employees on SCubed and coordinating induction arrangements.
• Maintaining recruitment trackers and reporting in line with procedures.
• Ensuring recruitment processes comply with company procedures and governance.

Job description

Recruitment & Onboarding

• Drafting and posting vacancy advertisements
• Sourcing candidates
• Screening CVs and managing the recruitment mailbox
• Conducting HR screening processes
• Capturing CVs on recruitment platform
• Scheduling interviews and coordinating interview / recruitment logistics
• Attending interviews, where required
• Conducting reference checks and background verifications
• Prepare recruitment packs and appointment documentation.
• Coordinate onboarding and induction processes for new employees.
• Prepare and distribute welcome mailers.
• Capture new employees on SCubed.
• Coordinate induction arrangements, meals and onboarding schedules.
• Maintain recruitment trackers and recruitment reporting.
• Ensure recruitment processes comply with company procedures, governance standards and selection requirements.

HR Administration & Compliance

• Maintain accurate employee records and ensure all HR documentation is accurate.
• Prepare and process HR-related documentation, including:
  • Employment contracts.
  • Policy acknowledgements.
  • Performance-related documentation.
• Assist with payroll input by collecting and verifying employee information, leave balances and supporting documentation.
• Ensure compliance with company policies, procedures and labour legislation.
• Assist with updating HR policies and procedures, where required.
• Manage and maintain the biometric access control system.
• Maintain and regularly update departmental and organisational organograms to ensure accuracy and alignment with approved organisational structures.
• Manage the HR front office and ensure professional HR support to employees and visitors.

Employee Relations, Communication & Culture

• Act as a first point of contact for HR-related employee queries.
• Provide administrative support in employee relations matters, including grievances and disciplinary processes.
• Draft internal HR communication, notices and posters, as required.
• Assist with employee wellness initiatives, engagement activities and culture-related projects.
• Coordinate and support internal events such as wellness days, blood drives and employee engagement activities.
• Provide administrative support to the Culture Crew and related initiatives.

HR Systems, Reporting & Projects

• Support HR projects and continuous improvement initiatives.
• Compile HR reports and maintain accurate HR trackers and databases.
• Assist with analysing HR data and identifying process improvement opportunities.
• Ensure accurate capturing and maintenance of employee information on HR systems.
• Stay updated on HR trends, legislation and best practices.