Global Project Administrator

QCIC; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Job summary

QCIC is seeking an experienced Project Administrator to support the BUILD and RUN departments through the full project lifecycle. You will create proposals, schedule work and resources, and maintain reports, bids and stakeholder engagement.

The role requires a proactive, calm, methodical approach in a fast-paced environment with strict deadlines. You will manage processes, improvements, and ad-hoc queries to keep governance and delivery on track.

Qualifications

• Fast-paced, project-related experience preferred.
• Strong English grammar, spelling, punctuation, composition and proofreading skills.
• Excellent Microsoft Office skills with intermediate to advanced Excel.
• Ability to handle confidential assignments with tact and diplomacy.
• Proactive, deadline-driven and able to work independently or in a team.
• Strong problem-solving and initiative to avoid delays while maintaining governance.
• Ability to communicate effectively with internal/external stakeholders.
• Excellent organisational skills and attention to detail.

Responsibilities

• Provide administration support on all project processes including proposal creation, project set-up, project delivery and completion.
• Set up projects on internal systems ensuring all pre-project requirements are met.
• Assist with preparation of accurate proposals for current and new clients.
• Upload relevant information to internal project folders on QCIC SharePoint and client sites.
• Liaise with project leads on QCIC and client sides; prepare meeting notes and manage action items.
• Prepare reports, memos, letters, spreadsheets and presentations with QCIC branding.
• Monitor project costs, review timesheets, budgets and expenses and present to PMs.
• Assist with monthly progress reporting for clients and leadership.
• Communicate new or existing project developments to PM/Account Directors.
• Assist with travel arrangements for global projects.
• Work with marketing to upload projects to QCIC website.
• Ad-hoc assignments as required by PM/Account Directors.

Skills

English proficiency

Organization skills

Communication skills

Attention to detail

Teamwork/independent work

Tools

Microsoft Office

Excel

Job description

QCIC is seeking an experienced Project Administrator to support the BUILD and RUN departments through the full project lifecycle. You will create proposals, schedule work and resources, and maintain reports, bids and stakeholder engagement.

The role requires a proactive, calm, methodical approach in a fast-paced environment with strict deadlines. You will manage processes, improvements, and ad-hoc queries to keep governance and delivery on track.