Global FF&E Procurement & Budget Lead

Utopia Design; South Africa; On-site; ZAR 550,000 - 900,000; Full time

Job summary

Utopia Design is seeking a procurement professional to manage FF&E budgets, oversee design-linked procurement, and coordinate with suppliers globally. You will ensure timely orders within budget while maintaining compliance and quality across the project lifecycle.

The role requires 3+ years in procurement within design studios or agencies, with fluency in English and Portuguese and a strong focus on cost control and project delivery.

Qualifications

• Minimum 3 years experience in procurement within a design studio or agency.
• Bachelor’s degree in a related field is required.
• Fluent in English and Portuguese is required.

Responsibilities

• Collaborate with FF&E team to determine budgets and timelines.
• Source information to complete detailed specification documents.
• Build procurement schedule from layouts, renderings and specs.
• Compile procurement budget and ensure documentation meets standards.
• Coordinate purchasing schedule with project managers to hit milestones.
• Raise funding requests and issue purchase orders in a timely manner.
• Liaise with global suppliers to obtain quotes and negotiate terms.
• Ensure items meet specifications and deliver on time.
• Coordinate FF&E logistics and installation with internal teams.
• Perform supplier reviews and identify approved suppliers.

Skills

Procurement

Budget management

Vendor management

Bilingual English-Portuguese

Education

Bachelor's degree in Interior Design

Bachelor's degree in Architecture

Bachelor's degree in Supply Chain

Master's degree (advantage)

Job description

Utopia Design is seeking a procurement professional to manage FF&E budgets, oversee design-linked procurement, and coordinate with suppliers globally. You will ensure timely orders within budget while maintaining compliance and quality across the project lifecycle.

The role requires 3+ years in procurement within design studios or agencies, with fluency in English and Portuguese and a strong focus on cost control and project delivery.