GENERAL MANAGER OPERATIONS PERFORMANCE

Tourvest DMC, a division of Tourvest Destination Management; South Africa; On-site; ZAR 650,000 - 1,000,000; Full time

Job summary

Tourvest DMC, a division of Tourvest Destination Management, seeks an Operations Manager to define and enforce KPIs and standards across SA Rugby Travel, SA Cricket Travel and Pure Travel.

You will own the systems and reporting infrastructure delivering a single, reliable view of performance, drive efficiency through process standardisation, and build capability through training.

Qualifications

• Matric/Grade 12
• Experience in Tour Operations
• Proven experience in setting up new operations procedures and systems – preferably in the events services
• Experience in identifying and implementing training requirements
• Experience in setting up new processes on a global scale

Responsibilities

• Develop and monitor an operational performance strategy — KPI framework, systems roadmap and efficiency agenda.
• Identify opportunities to increase efficiency and reduce cost across SART, SACT and PT.
• Plan with the Managing Executive to shape KPI, systems and efficiency agenda for the division.
• Collaborate with GM Ops, Sales and Marketing to ensure alignment of core strategy and initiatives.
• Maintain awareness of industry practice and adjust goals accordingly.
• Identify synergies between brands to maximise opportunities and communicate results.
• Define, set and measure minimum service standards across brands.

Skills

Operations management

KPI governance

Process improvement

Training & development

Tools

Tourplan

Zoho

Reporting tools

Job description

Location: Bryanston (JHB) or Foreshore (CT)

Description

• To define and enforce operational KPIs and standards across SA Rugby Travel, SA Cricket Travel and Pure Travel.
• To share accountability for on-time, accurate delivery across all three brands, in partnership with the GM Operations Management role.
• To own the systems and reporting infrastructure that gives the division a single, reliable view of operational performance.
• To drive operational efficiency through process improvement and standardisation across all three brands.
• To build operational capability across the division through training and development.

Responsibilities

• Develop, implement and monitor a focused and effective operational performance strategy — KPI framework, systems roadmap and efficiency agenda — that meets and exceeds stated targets.
• Identify and communicate areas of opportunity to increase efficiency and reduce cost across SART, SACT and PT.
• Participate in strategic planning together with the Managing Executive to shape the KPI, systems and efficiency agenda for the division.
• Work closely with GM Operations Management, Sales and Marketing to ensure alignment of core business strategy; executing on key initiatives and providing specialist expertise in systems, KPI governance and process design.
• Keep abreast of changes in industry practice — systems, automation, benchmarking — and adjust goals accordingly.
• Identify synergies between brands and environments to maximise opportunities and communicate efficiently.
• One Tourvest strategy — align KPI, systems and efficiency practice with the broader Tourvest group where relevant.

CLIENT RELATIONSHIPS:

• Define and monitor the service delivery standard that ensures client expectations are met, driven consistently across SART, SACT and PT.
• Set and monitor pricing and product standards so clients are offered the best available price and product across all three brands.
• Establish and maintain strong working relationships with operations and delivery staff across all three brands, to enable consistent enforcement of standards.
• Set and monitor communication standards so staff and clients receive effective, timely communication at all times.
• Set and audit accuracy and turnaround standards for correspondence, documentation, costings, proposals and presentations across the division.
• Define, set and measure minimum service standards across SART, SACT and PT.
• Monitor follow-up cadence with clients and leads, and elevate where standards.

TECHNICAL SKILLS:

• Own and maintain the operational systems landscape (Tourplan, Zoho and reporting tools) across SART, SACT and PT, including system configuration and correct use.
• Define and monitor turnaround-time standards against TDM Sport and Leisure policy and client specification across all three brands.
• Own and maintain TDM operational policies and procedures documentation, keeping them current and accessible across the division.
• Define and audit costing and quotation standards and templates used to package product across all three brands.
• Own and maintain the documentation management framework for all projects — itinerary planning, product contracting, vouchers, rooming lists, filing and reconciliation — and audit compliance across the division.
• Ensure reporting is accurate, timely and consistent across SART, SACT and PT.
• Identify and implement system improvements or new tools to support operational delivery.
• Maintain data integrity across systems.

ADMINISTRATION:

• Full understanding and follow-through of all divisional procedures and policies.
• Submit timeous reports as requested and adhere to deadlines
• Maintain complete confidentiality with all company intellectual capital
• Ensure all costings are accurate, inclusive and offer our clients the best value proposition
• Attend Weekly meetings with Management team of TDM Sports and Leisure and provide status updates of Operations environment.

MANAGEMENT OF THE OPERATIONS TEAM:

• Monitor and assigning of staff workload as deemed necessary
• Monitoring staff productivity and accuracy
• Monitor quality and quantity of productivity
• Scheduling and allocation of resources across entire division
• Measure input and output of productivity
• Manage expenses and training needs
• Effectively communicate and implement best practice policies and procedures.
• Devise and implement systems to improve on service levels and team productivity
• Manage disciplinary issues where applicable
• Motivate the Operations team through leadership interventions

FINANCIAL REPORTING:

• Weekly and monthly Financial reports as defined
• Evaluate the region’s P&L and address overspend if necessary
• Measure profitability on a monthly basis
• Track turnover/Margin according to budget
• Monthly activity report
• Weekly productivity report
• Manage payments relating to Debtors and Creditors where required
• Analyze and interpret financial reports provided and react where required to ensure efficient and productive running of operations environment
• Assist Managing Director with Quarterly review reports

TEAMWORK:

• To build and maintain good relationships within all teams within the division.
• Coaching, motivating, developing and mentoring and managing the team leaders and guidance with their teams.
• Performance Management through leadership team.
• Build relationships and support all business units within Tourvest Destination Management.
• Pro-actively get involved whenever and wherever needed
• Assist in areas of expertise.
• Flexibility to assist colleagues out of normal office hours, when and if required.

SUPPLIER RELATIONSHIPS:

• Commitment to and building relationships with Tourvest Destination Management preferred partners.
• Ensure that the best rates are always negotiated and secured.
• Establishing best product.
• Personal development on destinations and products.
• Actively source new products and creative ideas
• Negotiate specific requirements relating to clients or departmental needs (Special Rates/Service levels).

LEARNING AND DEVELOPMENT:

• Continuously develop product knowledge, attend industry events/seminars/conferences, and participate in supplier workshops, educationals and trade shows relevant to sports industry.
• Keep abreast of industry trends and new products
• Attend exhibitions, trade shows where necessary and relevant.

Qualifications and Expertise

• Matric/Grade 12
• Experience in Tour Operations
• Proven experience in setting up new operations procedures and systems – preferably in the events services
• Experience in identifying and implementing training requirements
• Experience in setting up new processes on a global scale

Competency

• A positive, flexible and organised approach to tasks
• Consistent high levels of accuracy in all that you do
• Some long hours prior to a tour departure plus some weekend and public holidays
• To be able to multitask whilst effectively prioritising
• A positive, flexible and organised approach to tasks is always required

The salary for this position is competitive and dependent on relevant experience.

Disclaimer

ONLY CANDIDATES WITH THE MINIMUM REQUIREMENTS WILL BE CONSIDERED.
WHILST WE DO OUR BEST TO REPLY TO EACH APPLICATION, NON-COMPLIANCE WITH THE ABOVE REQUIREMENTS MAY BE THE CAUSE FOR OUR NON-RESPONSE.