Function Coordinator

Empact Group; South Africa; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Empact Group is seeking a confident, well-groomed functions coordinator to plan, organize and execute events from start to finish. The role requires strong budget discipline, hospitality knowledge, and excellent communication to liaise with clients and internal teams.

You will lead a small team, manage quotes, stock takes and ensure Health and Safety standards are met, including after-hours coverage when needed.

Qualifications

• Matric and a relevant Diploma in Hospitality or F&B management.
• 3–5 years of catering experience.
• Customer service experience is essential.
• Ability to work outside standard hours when required.
• Knowledge of food preparation and dietary preferences.

Responsibilities

• Plan and organize functions.
• Execute functions within budget.
• Lead a team in accordance with Empact policies and procedures.
• Provide training to team members where required.
• Ensure quotes and charges align with client and company requirements.
• Manage company and client equipment and conduct stock takes.
• Ensure all Health and Safety SOPs are adhered to.
• Monthly stock takes.
• Lead by example.

Skills

Catering knowledge

Communication skills

Team leadership

Budget management

Time management

Education

Matric

Diploma in Hospitality or F&B Management

3-5 years catering experience

Customer service experience

Job description

The Main Purpose of the job

We are currently looking for a confident, well-groomed and passionate functions coordinator. The successful candidate will be responsible for planning, organizing, and execution of all functions while operating within budgetary constraints.

Education and Experience required:

• Matric


• Relevant Diploma in Hospitality or Food and Beverage Management is essential


• 3-5 Years of experience in a catering environment is essential


• Customer service experience is essential

Knowledge, Skills and Competencies:

• Knowledge of the catering environment


• Knowledge of food preparation, diet, and cultural/religious preferences


• Excellent verbal, written and telephonic communication skills


• Punctual and professional


• Willingness to work outside standard business hours when operational demands require it.


• Creativity and innovations with functions


• Ability to achieve prescribed targets within budgetary constraints


• Ability to work autonomously and as part of a team


• Prepare and manage functions of high calibre with the required flair and innovation

Key areas of responsibility:

• Planning and organizing functions


• Execution of all functions while operating within budget


• Lead a team in accordance with Empact policies and procedures


• Provide training to team members where required


• Ensure all quotes and charges are in line with client and company requirements


• Responsible for managing company and client equipment and ensuring regularly stock takes are done on items.


• Ensure all Health and Safety standard operating procedures are adhered to


• Monthly stock takes


• Lead by example

Empact Group is committed to Employment Equity in line with legislation and will give first preference to candidates as per Equity requirements.

By applying for a role within Empact Group (Proprietary) Limited, all Personal Information that you provide to the Company will be held and/ or stored securely for the purpose of recruitment. Your Personal Information will be stored electronically in a database. Where appropriate, some information may be retained in hard copy. In either event, storage will be secure and audited regularly regarding the safety and security of the information in accordance with the Protection of Personal Information.