Financial Administrator

Exceed HR and Recruitment; Stellenbosch; On-site; ZAR 350,000 - 480,000; Full time

Job summary

Exceed HR and Recruitment in Stellenbosch, Western Cape, seeks a Financial Administrator for a full-time permanent position based in Stellenbosch. The role involves following up on outstanding balances, issuing client invoices, allocating payments and reconciling bank accounts, plus supporting month-end processes and cross-border compliance across jurisdictions.

Diploma or BCom in Accounting/Finance and Xero experience are essential.

Qualifications

• Diploma or BCom in Accounting or Finance (essential).
• At least 3 years’ experience in debtors or credit control, including phone follow-ups.
• At least 2 years’ experience in receipt allocation, bank reconciliations, client invoicing and cloud accounting systems.
• Intermediate to advanced knowledge of debtors and credit control processes.
• Experience with Xero or similar cloud accounting systems.
• Foundational understanding of cross-border invoicing, including VAT, sales tax, withholding tax and multi-currency receipts.
• Strong communication skills, with the ability to handle client follow-ups firmly and professionally.
• Highly organised, detail-oriented and comfortable managing deadlines and working with technology.

Responsibilities

• Follow up on outstanding client balances via email and phone across different time zones.
• Prepare and issue accurate client invoices according to contract terms and billing schedules.
• Allocate payments, reconcile bank accounts and resolve discrepancies.
• Identify short payments, including overseas withholding tax deductions, and follow up accordingly.
• Maintain statutory deadline calendars, tax registrations, filings and compliance records across multiple jurisdictions.
• Research registration and filing requirements when entering new jurisdictions.
• Support month-end processes and audits, while following and improving finance procedures.

Skills

Strong communication

Organized

Detail-oriented

Deadline management

Education

Diploma or BCom in Accounting or Finance

Tools

Xero

Job description

Financial Administrator job vacancy in Stellenbosch.

We are currently looking for a Financial Administrator for a full time permanent position based in Stellenbosch, Western Cape.

Duties and Responsibilities:

• Follow up on outstanding client balances via email and phone across different time zones.
• Prepare and issue accurate client invoices according to contract terms and billing schedules.
• Allocate payments, reconcile bank accounts and resolve discrepancies.
• Identify short payments, including overseas withholding tax deductions, and follow up accordingly.
• Maintain statutory deadline calendars, tax registrations, filings and compliance records across multiple jurisdictions
• Research registration and filing requirements when entering new jurisdictions.
• Support month-end processes and audits, while following and improving finance procedures.

Requirements:

• Diploma or BCom in Accounting or Finance (essential).
• At least 3 years’ experience in debtors or credit control, including phone follow-ups.
• At least 2 years’ experience in receipt allocation, bank reconciliations, client invoicing and cloud accounting systems.
• Intermediate to advanced knowledge of debtors and credit control processes.
• Experience with Xero or similar cloud accounting systems.
• Foundational understanding of cross-border invoicing, including VAT, sales tax, withholding tax and multi-currency receipts.
• Strong communication skills, with the ability to handle client follow-ups firmly and professionally.
• Highly organised, detail-oriented and comfortable managing deadlines and working with technology.