Finance Manager

Phoenix Recruitment; Wes-Kaap; On-site; ZAR 700,000 - 900,000; Full time

Job summary

Phoenix Recruitment is seeking a Finance Manager for a hotel group in the Western Cape. The role focuses on monthly management accounts, budgeting, cash flow management, and ensuring strong financial controls.

You will oversee accounts payable, debtors, payroll review, month-end processes and provide insightful commentary on variances, with close collaboration with Heads of Departments and Hotel Director.

Qualifications

• Finance qualification relevant to role.
• Experience as Finance Manager or similar.
• Hospitality/hotel experience advantageous.
• Strong Excel and accounting systems knowledge.

Responsibilities

• Prepare, review and submit monthly management accounts and financial reports.
• Monitor revenue, expenses and departmental profitability.
• Provide variance analysis and commentary against budget.
• Oversee accounts payable, cashbook and payroll review.
• Lead month-end closings, journals and reconciliations.
• Support budgeting, forecasting and cash flow planning.
• Ensure VAT, statutory compliance and asset registers.

Skills

Financial management

Budgeting

Cash flow management

Excel skills

Attention to detail

Confidentiality

Education

Finance qualification

Tools

ProtelAir

Opera

Lightspeed

Micros

Pastel

Xero

ChiDesk

Job description

Duties

Financial Management & Reporting:

• Prepare, review and submit monthly management accounts and financial reports within agreed deadlines
• Monitor revenue, expenses, departmental performance, profitability and key financial results
• Review financial performance against budget, forecast and prior year, and provide meaningful variance analysis and commentary
• Ensure that all financial records are accurate, complete, properly supported and processed in the correct accounting period
• Maintain strong financial controls across all areas of the finance function

Accounts Payable, Cashbook & Petty Cash Oversight:

• Oversee the daily processing, reconciliation and timeous payment of creditors
• Review supplier reconciliations, payment batches and supporting documentation before approval
• Oversee weekly electronic supplier payments
• Monitor creditor balances and supplier payment terms in line with cash flow requirements
• Oversee cashbook processing, bank reconciliations and petty cash controls

Debtors & Payroll Review:

• Oversee debtor collections and monitor outstanding accounts
• Review debtor age analyses and assist with overdue account follow-up
• Review payroll information prior to final processing, including salary journals, deductions, overtime, leave pay and payroll allocations
• Ensure payroll-related transactions are accurately recorded and allocated

Month-End, Journals & Reconciliations:

• Prepare and process month-end journals including accruals, prepayments, provisions, salary journals, stock journals and depreciation
• Review general ledger accounts and ensure month-end reconciliations are completed accurately and on time
• Investigate unusual variances or incorrect allocations

Stock, Cost Control & Revenue Oversight:

• Monitor stock movement, cost of sales and stock variances across relevant departments
• Prepare monthly stock and trading summaries and distribute relevant reports within deadlines
• Support Heads of Departments with cost control, stock losses and gross profit improvement
• Review weekly revenue reporting and ensure revenue is accurately recorded and reconciled between operating systems and accounting records

Budgets, Forecasting & Cash Flow:

• Lead and coordinate the annual budgeting process in conjunction with the Hotel Director and Heads of Departments
• Consolidate departmental budgets into the overall hotel budget and provide financial analysis and commentary
• Monitor actual results against budget and highlight risks, overspending and underperformance
• Manage cash flow requirements and support financial forecasting and planning
• Assist Heads of Departments in understanding and managing their budgets effectively

Statutory Compliance, Audit & Fixed Assets:

• Ensure VAT and statutory submissions are completed accurately and timeously
• Manage year-end audit preparation, including audit schedules, reconciliations and supporting documentation
• Maintain and review the fixed asset register and ensure capital expenditure is properly approved and recorded
• Ensure compliance with company policies, internal controls and relevant legislation

Operational & Departmental Support:

• Work closely with operational departments including Front Office, Reservations, Food & Beverage, Kitchen, Housekeeping, Spa, Sales and Revenue Management
• Provide financial guidance on budgets, supplier accounts, stock, cost allocations, expenditure and profitability
• Identify financial risks, control weaknesses and opportunities for improvement
• Support the Hotel Director with financial and operational decision-making

Requirements:

• Relevant finance, accounting or bookkeeping qualification
• Previous experience in a Finance Manager, Assistant Financial Manager, Management Accountant or similar finance role
• Hospitality industry experience is essential / highly advantageous, preferably within a hotel environment
• Strong experience in management accounts, budgeting, forecasting and cash flow management
• Good understanding of creditors, debtors, cashbook, reconciliations, payroll review, VAT, stock control and month-end processes
• Strong Excel skills and good general systems knowledge
• Knowledge of hotel and accounting systems such as ProtelAir, Opera, Lightspeed, Micros, Pastel, Xero, ChiDesk or similar will be advantageous
• Strong attention to detail, accuracy and ability to meet deadlines
• Ability to work effectively with both finance and non-finance team members
• High levels of integrity, professionalism and confidentiality