Finance Clerk

Boardroom Appointments; Kempton Park; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Boardroom Appointments in Kempton Park is seeking a Finance Clerk to support accounts receivable and daily financial operations. You will open new customer accounts in SYSPRO, issue statements, and perform age analyses while liaising with Account Managers and the sales team.

The role requires 2–5 years in finance, strong numerical ability, and excellent communication skills. Proficiency in Microsoft Office and SYSPRO is advantageous, with independent work capability and team collaboration

Qualifications

• Fluency in English required.
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Responsibilities

• Open new customer accounts on SYSPRO.
• Send monthly statements using Debtors Manager tool, SYSTEM 1A.
• Generate Age Analysis for blue chip customers and discuss with Account Managers on a fortnightly basis.
• Telephonic and email collections to ensure invoices are received timeously to avoid delays in payments.
• Reconcile accounts as and when required.
• Liaise with customers on queries they may have regarding invoices issued.
• Request remittance advices from customers to ensure payments are allocated accordingly.
• Report weekly to Finance Manager regarding any difficulties arising with customers to avoid delays in payments.
• Allocate deposits to various customer accounts on SYSPRO.
• Manage the invoice submission to various customers.
• Check Credit and COD applications as they get submitted.
• Work closely with Sales Department regarding credit application process and vetting of customers.
• Inform Account Managers on any errors or discrepancies that need to be corrected before applications can be processed.
• Review all documents ensuring all necessary statutory documents are accompanied with the applications.
• Send onto Finance Manager for vetting.
• Once approved draft approval letters for submission back to customers.
• Open relevant accounts on SYSPRO with all necessary information.
• Maintain COD Accounts by ensuring stock is not invoiced until payments are reflecting in the bank accounts.
• Responsible for maintaining the cashbook.
• Recording daily entries, both payments and receipts.
• Informing the rest of the finance team of deposits that are reflecting in the bank.
• Assist the team in ensuring the smooth running of the department.
• Filing on weekly basis.
• Would work closely with the Sales Department.
• Maintain good customer relationships.

Skills

English fluency

Telephonic skills

Numerical ability

Teamwork

Independent worker

Tools

SYSPRO

Excel

Outlook

PowerPoint

Office

Job description

Our companycurrently has an existing vacancy for the above position and wish to invite suitably qualified applicants to submit theirdetails for our consideration.

Duties and responsibilities:

• Open new customer accounts on SYSPRO
  
• Send out monthly statements using Debtors Manager tool, SYSTEM 1A
  
• Generate Age Analysis for blue chip customers, discuss with Account Managers on a fortnightly basis
• Telephonic and email collections, ensuring the customers have received invoices timeously to avoiddelays in closing payment cycles.
  
• Reconcile accounts as and when required.
  
• Liaise with customers on queries they may have regarding invoices issued.
  
• Request remittance advises from customers to ensure payments are allocated accordingly.
  
• Report on a weekly basis to Finance Manager regarding any difficulties arising with customers to avoiddelays in payments.
  
• Allocate deposits to various customer accounts on SYSPRO
  
• Manage the invoice submission to various customers.
• Check Credit and COD applications as they get submitted.
  
• Work quite closely with Sales Department regarding credit application process and vetting of customers.
  
• Inform Account Managers on any errors or discrepancies that need to be corrected before applicationscan be processed.
  
• Review all documents ensuring all necessary statutory documents are accompanied with theapplications.
  
• Send onto Finance Manager for vetting
  
• Once approved draft approval letters for submission back to customers
  
• Open relevant accounts on SYSPRO with all necessary information
  
• Maintain COD Accounts by ensuring stock is not invoiced until payments are reflecting in the bankaccounts.
• Responsible for maintaining the cashbook.
• Recording daily entries, both payments and receipts
• Informing the rest of the finance team of deposits that are reflecting in the bank.
  
• Assist the team in ensuring the smooth running of the department.
  
• Filing on weekly basis
  
• Would work closely with the Sales Department
  
• Maintain good customer relationships

Qualifications and experience:

• Fluency in the English language.
• 2 - 5 years working experience in finance
• Good telephonic and communication skills
  
• Strong on account reconciliations
  
• Enjoys working with numbers
  
• Able to enforce company policies
  
• Teamwork and Cooperation within and across departments
  
• Fully computer literate
  
• Microsoft Office
  
• Microsoft Outlook
  
• Microsoft Excel
  
• MS Power Point
  
• SYSPRO experience would be an advantage
  
• Self-motivated
  
• Enthusiasm in carrying out his/her duties.
  
• A person who can work on his/her own with minimum supervision.
  
• Experience in handling customers in various situations.
  
• Able to make effective decision independently