Bookkeeper

Boardroom Appointments; Kempton Park; On-site; ZAR 240,000 - 320,000; Full time

Job summary

Boardroom Appointments is seeking an experienced Accounts Payable professional to manage creditors, process supplier invoices in SYSPRO, and handle multi-currency transactions. The role includes reconciliations, cashbook activities, and month-end procedures.

You will liaise with various departments, support internal and external audits, and ensure compliance with procurement policies in a deadline-driven environment.

Qualifications

• Strong accounts payable and reconciliation experience.
• SYSPRO experience non-negotiable.
• Matric/Equivalent NQF 4.
• Diploma or Degree in Finance would be an advantage.
• Basic to intermediate Excel proficiency.

Responsibilities

• Maintain supplier master files and ensure policy alignment.
• Process authorised supplier invoices in SYSPRO (ZAR and foreign currency).
• Reconcile supplier control accounts monthly against statements (ZAR/foreign currency).
• Review GRN and liaise with dispatching on abnormalities.
• Perform weekly cashbook reconciliations (ZAR/foreign currency).
• Process up to 8 cashbooks across branches; load payments online (ZAR/foreign currency).
• Open new beneficiaries; interact with foreign suppliers on invoices and payment queries.
• Reconcile foreign supplier payments to Forward Cover contracts.
• Prepare monthly creditor reconciliations; assist with month-end and VAT reconciliations.
• Assist with audits and provide information to internal and external auditors.
• Maintain supplier documentation for BBBEE audits.

Skills

Accounts payable

Reconciliation

Work well in teams

Deadline driven

SAP/ERP experience

Education

Matric / Equivalent (NQF 4)

Diploma or Degree in Finance (advantage)

Tools

SYSPRO

Microsoft Excel

Job description

• Strong accounts payable and reconciliation experience.
• Work well with a large team and independently.
• Ability to work well under pressure and meet deadlines. (Very deadline driven organisation)
• Enable to interact with all departments within the company.
• Must have SYSPRO experience non-negotiable.
• Microsoft Excel of basic to intermediate level.
• Matric/Equivalent NQF level 4
• Diploma or Degree in Finance would be an advantage.

1.Creditors Function:

• Maintain supplier master files in line with preferred suppliers and company procurement policy.
• Process authorised suppliers invoices on SYSPRO. (ZAR and Foreign currency)
• Reconcile supplier control accounts on monthly basis to supplier statements (ZAR and Foreign currency)
• Review GRN report and liaise with dispatching department regarding any abnormalities.

2: Cashbook/Payments:

• Perform weekly Cashbook reconciliations on the ZAR and Foreign currency Cashbooks.
• Processing of up to 8 cashbooks (transaction accounts, credit cards, CFC {USD and EURO} petty cash across branches)
• Loading payments on business online platforms (ZAR and Foreign currency)
• Opening of new beneficiaries on the business online platforms.
• Work independently with our foreign suppliers in terms of communicating queries on invoices, reporting delays in payments to suppliers.
• Reconciling the Foreign supplier payments to Forward Cover contracts taken out.

3: Month end Processing:

• Prepare monthly creditor reconciliations.
• Perform month-end balance sheets recons for review by Financial Manager.
• Process month -end journals entries {Depreciation, interest adjustment, accruals etc}
• Able to assist with reconciling VAT on monthly basis.
• Work within the month end reporting timeframes set by Financial Manager.

4: Audit:

• Work closely with internal audit terms.
• Prepare and provide the necessary information to auditors during half year and annual audit.
• Assist with the completion of Supplier credit/vendor documentation.
• Maintain supplier list and ensure all required documentation is filed methodically in preparation for annual BBBEE audits and financial audits.