Finance Admin & Document Control Specialist

Jackie Cory Recruitment; Gqeberha; On-site; ZAR 112,000 - 128,000; Full time

Job summary

Jackie Cory Recruitment in Gqeberha (GQ) is seeking an Administrative Assistant in the Finance team to provide document-control support for debtors and creditors. You will ensure that invoices, PODs and related documents are complete, accurately filed, and uploaded into the ERP system.

The ideal candidate has Matric, strong Excel/Outlook skills, and experience with ERP systems; familiarity with Microsoft Dynamics 365 Business Central is a plus.

Qualifications

• Grade 12 / Matric and good computer literacy (Excel & Outlook).
• Experience in administrative, finance, debtors or creditors environment beneficial.
• Experience with invoices, purchase orders, delivery notes and PODs beneficial.
• ERP/accounting system experience advantageous.
• Microsoft Dynamics 365 Business Central experience advantageous.

Responsibilities

• Check debtor and supplier invoice packs to ensure all required documents and signatures are attached.
• Assist Debtors/Creditors Clerk with general finance-related administration.
• Assist with document preparation for month-end and audit purposes.
• Assist with preparation and organization of documentation for debtor and supplier queries.
• Follow up on outstanding Proofs of Delivery (PODs), delivery notes and other supporting documentation.
• Identify incomplete invoice packs and follow up with relevant departments, customers or suppliers.
• Maintain accurate electronic and physical filing systems.
• Maintain registers or records of outstanding documentation requiring follow-up.
• Perform general administrative duties within the Finance Department as required.
• Scan and upload invoices and supporting documentation to the ERP system.

Skills

Professional communication

Education

Matric / Grade 12

Tools

Microsoft Excel

Outlook

ERP systems

Microsoft Dynamics 365 Business Central

Job description

Jackie Cory Recruitment in Gqeberha (GQ) is seeking an Administrative Assistant in the Finance team to provide document-control support for debtors and creditors. You will ensure that invoices, PODs and related documents are complete, accurately filed, and uploaded into the ERP system.

The ideal candidate has Matric, strong Excel/Outlook skills, and experience with ERP systems; familiarity with Microsoft Dynamics 365 Business Central is a plus.