Facilities Officer

EdUpStairs; South Africa; On-site; ZAR 338,000 - 398,000; Full time

Job summary

EdUpStairs is seeking a Facilities Manager with 2–5 years of experience to oversee physical resources, security and compliance across college facilities. You will coordinate maintenance, manage inventories, and guide campus management on safety and residence operations.

The role requires a National Diploma in Facilities Management or related field, a valid driver’s license, and knowledge of OHSAS 18001 and PFMA. Benefits accompany the package.

Qualifications

• Matric or equivalent with a National Diploma in Facilities Management / related engineering (NQF6).
• Valid driver’s license.
• OHS certificate; Project management will be an added advantage.
• 2–5 years of experience in physical facilities management and security management.
• Knowledge of OHSAS 18001, Treasury and PFMA Regulations, and building maintenance.
• Knowledge of lease agreements and BBBEE procedures.
• Monitoring and evaluation; knowledge of the legislative framework governing the Public Service.
• Strong planning, communication, computer literacy, and budgeting skills.

Responsibilities

• Assist in compilation of maintenance plan for all college physical resources.
• Coordinate maintenance projects undertaken by internal employees as well as contractors.
• Keep the inventory of all buildings and equipment.
• Monitor the optimal utilization of facilities, including the rental of College buildings and facilities.
• Assist in Identifying the need for new buildings and facilities.
• Assist in performing regular schedule building inspection.
• Provide advice and guidance to the campus manager building maintenance.
• Draft code of conduct for residence occupants.
• Develop and implement policy regarding effective residence management of the college.
• Assist in the Implementation of policy regarding security, health and safety matters.
• Provision of advice and guidance on the appointment of security contractors.
• Provision of administrative services on the appointment of security contractors.
• Provide advice and guidance to campus manager regarding security and safety matters.
• Assist with the compliance of health and safety standards Render effective support on the
• development and implementation of policy regarding the management of residences of the college.
• Render support on the development and a residence management system.
• Develop a code of conduct residence occupants.
• Provide advice and guidance to staff at residences.
• Assist in discipline compliance of all residence students and residence staff.
• Assist in the Compilation of maintenance plan regarding machinery, tools and equipment.
• Assist in ensuring the implementation of the maintenance plan in line with college policy guidelines.
• Monitor and maintain the machinery, tools and equipment of the college.
• Make recommendations regarding the purchase of new machinery, tools and equipment.
• Compile maintenance plan regarding building and terrain.
• Keep inventory of all buildings and equipment.
• Control maintenance projects undertaken by own staff as well as by contracts.
• Management of human, physical and financial resources: Render staff Management.

Skills

Planning and organizing

Communication

Conflict management

Customer care

Report writing

Budgeting

Proactive management

OH&S knowledge

Education

Matric + National Diploma in Facilities Management / related engineering (NQF6)

Tools

Computer literacy

Job description

R338 106 – R 398 277 per annum (Level 07), Plus benefits

Requirements

• Matric or equivalent plus a recognized National Diploma in Facilities Management / related engineering qualification (NQF6).
• Valid driver’s license.
• OHS certificate and Project management will be an added advantage.
• 2-5 years’ experience in physical facilities management and security management environment or related field.
• A valid Driver’s License.
• Competencies: Knowledge of property evaluation methodology.
• Knowledge of lease agreement negotiations and BBBE procedure.
• Knowledge of OHSAS 18001 and of project Management.
• Knowledge of Treasury and PFMA Regulations.
• Knowledge of vehicle maintenance and services procedures.
• Knowledge of building maintenance.
• Knowledge and understating of legislative framework governing the Public Services.
• Monitoring and evaluation.
• Knowledge of Department of Higher Education mandate.
• Knowledge of OHSA and fire codes Skills: Planning and organizing; Communication (Good verbal and written); Computer Literacy; Conflict management skills; Customer care services; Report writing; Strong pro-active management skills; Budgeting skills.

Key duties and responsibilities

• Assist in compilation of maintenance plan for all college physical resources.
• Coordinate maintenance projects undertaken by internal employees as well as contractors.
• Keep the inventory of all buildings and equipment.
• Monitor the optimal utilization of facilities, including the rental of College buildings and facilities.
• Assist in Identifying the need for new buildings and facilities.
• Assist in performing regular schedule building inspection.
• Provide advice and guidance to the campus manager building maintenance.
• Draft code of conduct for residence occupants.
• Develop and implement policy regarding effective residence management of the college.
• Assist in the Implementation of policy regarding security, health and safety matters.
• Provision of advice and guidance on the appointment of security contractors.
• Provision of administrative services on the appointment of security contractors.
• Provide advice and guidance to campus manager regarding security and safety matters.
• Assist with the compliance of health and safety standards Render effective support on the
• development and implementation of policy regarding the management of residences of the college.
• Render support on the development and a residence management system.
• Develop a code of conduct residence occupants.
• Provide advice and guidance to staff at residences.
• Assist in discipline compliance of all residence students and residence staff.
• Assist in the Compilation of maintenance plan regarding machinery, tools and equipment.
• Assist in ensuring the implementation of the maintenance plan in line with college policy guidelines.
• Monitor and maintain the machinery, tools and equipment of the college.
• Make recommendations regarding the purchase of new machinery, tools and equipment.
• Compile maintenance plan regarding building and terrain.
• Keep inventory of all buildings and equipment.
• Control maintenance projects undertaken by own staff as well as by contracts.
• Management of human, physical and financial resources: Render staff Management.

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