Facilities Manager

International-Facilities-Services-Limited; Durban; On-site; ZAR 420,000 - 750,000; Full time

Job summary

International-Facilities-Services-Limited in Durban, South Africa, is seeking an experienced Facilities Manager to oversee daily maintenance, site operations, and safety across locations.

You will coordinate with subcontractors and internal teams, ensuring HVAC, electrical, plumbing, pest control, and hygiene systems meet high standards and compliance requirements.

Qualifications

• 3–5 years' experience in facilities management, preferably in a food-grade or manufacturing environment.
• Strong understanding of QHSE systems, food safety, and audit processes.
• Proficiency in MS Office and experience with maintenance management systems.

Responsibilities

• Oversee all facilities operations.
• Coordinate subcontractors and internal maintenance teams.
• Maintain hygiene and safety compliance across sites.
• Lead QHSE activities including risk assessments and audits.
• Submit monthly reports detailing expenditure and project progress.

Skills

Facilities management

QHSE knowledge

MS Office

Maintenance systems

Contractor management

Leadership

Communication

Tools

CMMS

Job description

Introduction

The IFS Facilities Manager is responsible for overseeing the daily maintenance and facility operations. This includes ensuring building infrastructure, hygiene equipment, and the surrounding environment are maintained to the highest standards in compliance with health, safety, and food safety requirements. The role involves coordination with subcontractors, internal staff, and the landlord, as well as supporting operational departments across locations.

Duties & Responsibilities

1. Operational Oversight

• Oversee all facilities operations
• Ensure day-to-day maintenance activities are executed efficiently by coordinating subcontractors and internal maintenance teams.
• Maintain building aesthetics and structural integrity through direct interaction with landlord area managers.
• Facilitate the maintenance of electrical, plumbing, HVAC, forklift services, fire prevention systems, pest control, landscaping, and other facility systems.
• Conduct daily property checks of critical infrastructure.
• Maintain accurate SOPs for preventive and reactive maintenance across all systems.
• Monthly HVAC maintenance and service coordination.
• Record and monitor utility consumption (electricity and water) monthly.
• Plan and respond to service requests including interior fixtures, furnishings, and office-related maintenance.
• Conduct routine inspections of contractor performance and ensure services are in line with contractual agreements.
• Maintain inventory of tools, parts, and supplies.
• Manage stock control where applicable.
• Schedule work with minimal disruption to business operations.
• Conduct monthly staff meetings and daily safety discussions.
• Host toolbox talks and ensure ongoing engagement with the team on safety topics.

2. QHSE (Quality, Health, Safety, and Environment)

• Ensure compliance with QHSE management systems and client-specific contractual obligations.
• Report and document any incidents such as accidents, fires, losses, or damages immediately.
• Lead the completion of risk assessments for all work carried out on-site.
• Implement hygiene and safety audits and corrective actions in collaboration with department heads.

3. Administration & Compliance

• Submit monthly reports detailing expenditure and project progress.
• Manage timesheets and communicate overtime to the Operations Manager.
• Update preventive maintenance schedules regularly.
• Support project implementation through stakeholder coordination and progress tracking.
• Maintain Shave and Gibson’s Food Safety Certification by ensuring hygiene-related infrastructure is functional and compliant.
• Support scheduling and execution of annual Health and Safety audits and ensure reporting of findings.
• Ensure adherence to customer, legislative, and food safety standards at both sites.

4. Strategic Development

• Plan and implement the setup of new canteens at both sites that meet company requirements.
• Assist in the design and implementation of a waste management plan focusing on secondary production waste control.

Desired Experience & Qualification

• 3–5 years' experience in facilities management, preferably in a food-grade or manufacturing environment.
• Strong understanding of QHSE systems, food safety, and audit processes.
• Proficiency in MS Office and experience with maintenance management systems.
• Proven experience managing contractors and coordinating multi-site operations.
• Strong leadership, problem-solving, and communication skills.

Preference will be given to appointments that support the achievement of our Employment Equity and Affinitive Action goals