Executive Personal Assistant to CEO

Bombela Operating Company (PTY) LTD; Midrand; On-site; ZAR 300,000 - 450,000; Full time

Job summary

A leading infrastructure operator in South Africa is seeking an experienced Executive Assistant to provide comprehensive support to the CEO. The ideal candidate will have at least 5 years of experience in a secretarial role, possess exceptional communication skills, and be adept in calendar management and stakeholder engagement. This role requires discretion and professionalism while handling confidential information. Responsibilities include managing the CEO's schedule, preparing reports, and coordinating meetings. Closing date for applications is 26th September 2025.

Qualifications

• At least 5 years’ working experience in a PA or secretarial role.
• Experience in managing calendars and coordinating travel arrangements.
• Ability to handle sensitive information with discretion.

Responsibilities

• Manage the CEO’s calendar, travel, and meetings.
• Prepare correspondence, reports, and presentations for the CEO.
• Act as liaison between the CEO and stakeholders.

Skills

Administrative mastery

Business acumen

Excellent written and verbal communication

Discretion & confidentiality

Technology proficiency

Problem-solving & adaptability

Leadership support skills

Education

Diploma or degree in Business Administration or Office Management

Tools

MS Office Suite

Visio

Job description

Overview

The primary purpose of the role is to provide comprehensive assistance to the CEO.

Principal Accountabilities

• Manage the CEO’s calendar, travel, and meetings to ensure effective time management.
• Prepare and review correspondence, reports, and presentations on behalf of the CEO.
• Coordinate Board and executive team meetings, including agendas, minutes, and action items.
• Act as the primary liaison between the CEO and internal/external stakeholders.
• Handle confidential information with discretion and professionalism.
• Track and follow up on key initiatives and business priorities.

Specific Responsibilities

Administrative & Strategic Support

• Manage the CEO’s calendar, schedule, and business and personal travel arrangements to optimize efficiency.
• Draft, review, and manage correspondence, presentations, and reports on behalf of the CEO.
• Coordinate Board and executive team meetings, including preparing agendas, minutes, and action trackers.
• Anticipate the CEO’s needs, ensuring preparedness for meetings, engagements, and key decisions.
• Research and prepare briefing materials for discussions and external engagements.
• Coordinate onsite meetings, luncheons, coffees, in-house events.
• Assist in screening calls, email, transmittals, and visitors.

Stakeholder Engagement

• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Have a thorough understanding of the business and stakeholders.
• Liaise with executives, managers, and external partners to ensure alignment and timely communication.
• Maintain discretion and confidentiality when handling sensitive matters.

Operational Coordination

• Monitor progress of key projects and initiatives, flagging risks or delays for CEO attention.
• Support preparation of business and strategy documents, including board packs and executive reports.
• Manage special projects as assigned by the CEO.

Qualifications

• Educational Level: A diploma or degree in Business Administration or Office Management or any related qualification.
• Years Of Experience: At least 5 years’ working experience in a PA or secretarial role.
• Other Technical/ Professional Skills/Qualifications: Experience in Visio will be an advantage.

Skills

• Administrative mastery: Calendar management, travel coordination, meeting preparation, document drafting.
• Business acumen: Understanding of the CEO’s business context, strategy, and industry.
• Communication: Excellent written and verbal communication skills.
• Discretion & confidentiality: Ability to handle sensitive information responsibly.
• Technology proficiency: MS Office Suite, virtual meeting tools.
• Problem-solving & adaptability: Ability to anticipate needs and act proactively.
• Leadership support skills: Stakeholder engagement, board liaison, preparation of reports/presentations.

Personal Attributes

• Professionalism, integrity, and discretion.
• High level of initiative and self-motivation.
• Flexible and adaptable to dynamic business needs.
• Commitment to excellence and continuous improvement.

Closing information

Closing date is 26th September 2025.

Correspondence will be limited to shortlisted candidates only.

If you have not been contacted within three months of the closing date, please consider your application unsuccessful.

Compétences

managing calendar