Executive & Operations Assistant

ARVO; Cape Town; Hybrid; ZAR 380,000 - 580,000; Full time

Benefits offered by this job

Base salary plus bonus and carried

Job summary

ARVO, a founder-led international investment firm, seeks an Associate in Cape Town to support founder calendars, investor onboarding, and monthly financial processes. The role combines diary logistics with basic bookkeeping and records management, working closely with the founder and Finance Manager.

You’ll handle travel planning across multiple time zones, manage KYC/AML onboarding, keep the CRM current, and ensure a tidy set of corporate records. A can-do, precise attitude is essential.

Qualifications

• BCom degree, recently completed; role includes bookkeeping.
• Evidence of excellence: strong academic results, leadership, sport or similar.
• Clear track record of getting things done: led a society, team, event or business.
• Exact with numbers and dates; very precise in documentation.
• Very computer literate and proficient with standard software.
• Clear, warm and precise in writing; able to communicate clearly.
• Right to work in South Africa; availability for UK overlap 10:00–18:00 SAST.

Responsibilities

• Founder support: manage the founder's calendar across UK, SA, Gulf and US time zones; take minutes; chase actions.
• Investor operations: onboarding support, KYC/AML, subscription docs; keep CRM updated.
• Finance support: process supplier invoices and expense claims; reconcile statements; monthly payment run.
• Company records: maintain document trails and statutory deadlines; ensure orderly records.

Skills

Very computer literate

Discreet with confidential information

Ownership mindset

Calm under pressure

Strong writing

Education

BCom degree

Tools

Xero

Sage

Job description

Location: Cape Town (hybrid)

Sector: Venture & Growth Equity / Investment Management

Our client is a founder-led international investment firm opening its Cape Town office. It backs early and growth-stage businesses and runs with a small, high-calibre team where everyone owns their outcomes.

The firm is hiring its first operations hire in Cape Town: an Associate who will work side by side with the founder and the Finance Manager to keep the business running, from the founder’s diary and international travel to investor onboarding and the monthly payment run.

This is a role for someone with a can-do attitude who gets things done. You don’t need years of experience. You do need to be exact, quick, and the kind of person who closes loops without being chased.

Responsibilities

Founder support

• Own the founder’s calendar across UK, South African, Gulf and US time zones; schedule meetings end to end
• Take minutes and chase actions until they are closed
• Plan multi-city international trips, typically four to six a quarter

Investor operations

• Be the point of contact for investor onboarding: KYC/AML and subscription documents
• Keep the investor pipeline current in the firm’s CRM

Finance support (with the Finance Manager)

• Process supplier invoices and expense claims
• Reconcile card statements and assemble the monthly payment run

Company records

• Keep the document trail and corporate records in order
• Track statutory deadlines

Roughly two thirds of the role is diary, travel and investor logistics; the balance is finance and company-secretarial support at preparation level.

Essential

• BCom degree, recently completed (the role includes bookkeeping)
• Evidence of excellence: strong academic results, leadership, sport, music or similar
• A clear track record of getting things done: you have run something, such as a society, team, event or business
• Exact with numbers and dates
• Very computer literate
• Clear, warm and precise in writing
• Right to work in South Africa and able to work roughly 10:00–18:00 SAST for UK overlap

Advantageous

• Bookkeeping or accounting exposure (Xero, Sage or similar)
• Comfort using AI tools to work faster
• Experience organising travel or events

Qualitative fit

• Can-do attitude; gets things done
• Discreet with confidential information
• Calm when plans change
• Notices errors before anyone else
• Takes ownership without being chased

Package: base, bonus and carried interest, on the same structure as the rest of the team.