Executive Assistant to the CEO | Strategic Office Support

South African Bureau of Standards; Pretoria; On-site; ZAR 480,000 - 600,000; Full time

Job summary

The South African Bureau of Standards (SABS) is seeking a capable Executive Assistant to the Office of the Chief Executive Officer. You will provide high-level administrative support, manage the CEO’s schedule, coordinate meetings, and ensure the smooth running of the office with professional discretion.

Your responsibilities include preparing documents, managing correspondence, arranging travel, and supporting strategic initiatives.

Qualifications

• National Diploma / Diploma in Office Administration, Office Management or a related field (NQF Level 6).

Responsibilities

• Develop, maintain and update the CEO's annual meetings planner.
• Oversee and coordinate the CEO's meetings and preparation and ensure that all logistics, minutes and relevant agendas and material are provided.
• Oversee, coordinate, and provide administrative duties such as, receiving telephone calls, correspondence and emails and flagging them as required.
• Coordinate the CEO's travel program, itineraries and related logistics.
• Manage and coordinate the CEO's task list portfolio, in conjunction with the CEO.
• Treat information and documentation as private and confidential, and only disclose to any parties through the CEO's approval.
• Reconcile the CEO's expenses, prepare the report accordingly and submit to Finance for processing.
• Prepare non-routine and routine correspondence, and proofread relevant documents before circulation.
• Research and collate data for special reports on behalf of the CEO.
• Provide input and formulate business presentations in consultation with the CEO.
• Attend key meetings with the CEO with the purpose of ensuring follow-up and execution on identified actions.
• Work with the CEO to strategize and manage a portfolio of relationships.
• Assist with the compilation of strategic documents for the CEO.
• Oversee and improve the electronic filing system, ensuring that an adequate information management system is in place containing relevant and updated information.
• Maintain the filing and record management system and other office flow procedures to ensure easy retrieval of records.
• Ensure that all documents are filed, managed and updated appropriately.

Skills

Executive support

Meeting coordination

Report writing

Confidentiality

Education

National Diploma / Diploma in Office Administration

Tools

MS Office

Email management

Calendar management

Job description

The South African Bureau of Standards (SABS) is seeking a capable Executive Assistant to the Office of the Chief Executive Officer. You will provide high-level administrative support, manage the CEO’s schedule, coordinate meetings, and ensure the smooth running of the office with professional discretion.

Your responsibilities include preparing documents, managing correspondence, arranging travel, and supporting strategic initiatives.