Executive Assistant To Startup Ceo

Assist World; Remote; ZAR 592 000 - 847 000; Full time

Job summary

A fast-moving startup is seeking a proactive Executive Assistant to support the CEO in managing inboxes, calendars, and travel. The ideal candidate must have 3-4 years of experience assisting startup founders or executives, with strong communication skills and proficiency in tools like Airtable and Notion. This is a full-time remote role, perfect for someone who thrives in a dynamic environment and is detail-oriented. The position offers various benefits, including remote work and bonuses.

Benefits

Remote work

$50 birthday bonus

Testimonial bonus

Tenure bonus every 6 months

Entry monthly raffle

Qualifications

• 3–4 years supporting startup founders or C-level executives.
• Proven ability to manage high-level calendars and communication independently.

Responsibilities

• Manage the CEO's inbox and draft responses.
• Maintain and manage a high-level calendar.
• Organize domestic and international business travel.
• Clarify task urgency and ensure timely completion.
• Assist with workflows in tools like Airtable and Notion.
• Take ownership of tasks independently.
• Help manage personal errands as required.

Skills

Excellent verbal and written communication

Strong intuition and organizational abilities

Problem-solving skills

Experience in tools like Airtable, Notion, CRMs

Basic automation tools (e.g., Zapier)

Tools

Airtable

Notion

CRM Platforms (HubSpot, Salesforce)

Job description

We are seeking a proactive, tech‑savvy, and highly organized Executive Assistant to support a fast‑moving startup founder.

This is a full‑time remote position for someone who thrives in a dynamic, fast‑paced environment and can bring structure to organized chaos.

The ideal candidate will be detail‑oriented, intuitive and capable of managing both professional and personal tasks for a busy CEO.

Key Responsibilities

• Inbox Management: Manage the CEO's inbox, draft responses, prioritize emails, and ensure timely follow‑ups.
• Calendar Management: Maintain a high‑level calendar, schedule meetings, set reminders, and proactively resolve scheduling conflicts.
• Travel Coordination: Organize domestic and international business travel, including flights, accommodations, and itineraries.
• Task Prioritization: Understand task urgency, clarify deadlines, and ensure timely completion or follow‑up without needing to be chased.
• Project Support: Assist with small tasks and workflows, particularly in tools like Airtable, Notion, and CRM platforms.
• Initiative & Autonomy: Take ownership of tasks, ask clarifying questions, and close open loops without requiring micromanagement.
• Personal Assistance: Help manage personal errands and administrative needs as required.

Ideal Candidate

Experience: 3–4 years supporting startup founders or C‑level executives.

Proven ability to manage high‑level calendars and communication independently.

Skills

• Excellent verbal and written communication.
• Strong intuition, organizational abilities, and problem‑solving skills.
• Tech‑savvy with experience in tools like Airtable, Notion, CRMs (HubSpot, Salesforce, etc.), and basic automation tools (e.g., Zapier).

Traits

• Self‑starter who thrives in ambiguity.
• Proactive, detail‑oriented, and emotionally intelligent.
• Comfortable with fast decision‑making cycles and taking initiative.

Benefits

• Remote work.
• $50 birthday bonus.
• Testimonial bonus.
• Tenure bonus every 6 months.
• Entry monthly raffle.