Executive Assistant - CEO

Wing Assistant; South Africa; On-site; ZAR 216,000 - 323,000; Full time

Job summary

Wing Assistant is seeking a high-leverage Executive Assistant to be the strategic right hand to the CEO. This role goes beyond calendar management, driving operational efficiency in a fast-moving environment and requires proactive problem solving.

You will analyze data, build reports, manage calendars across time zones, arrange international travel, and support financial and administrative tasks while safeguarding confidential information.

Qualifications

• Turnkey EA with experience in fast-moving environments.
• Strong analytical thinking and data-driven approach.
• Proactive, autonomous, and able to anticipate needs.
• Able to handle chaos and shifting priorities.
• Financial literacy and budgeting basics.
• Excellent time-zone coordination and async work capability.

Responsibilities

• Executive operations and gatekeeping for the CEO.
• Manage primary internal and external communications.
• Maintain CEO priorities, deadlines, and projects.
• Coordinate complex calendars across multiple time zones.
• Arrange international travel itineraries and logistics.
• Gather data to create executive dashboards and reports.
• Audit workflows to identify inefficiencies.
• Conduct research and synthesize briefs for decisions.
• Provide financial and administrative support and tracking.
• Monitor financial indicators and cross-department deliverables.
• Handle confidential information with discretion.

Skills

Executive presence

Analytical thinking

Proactiveness

Autonomy

Chaos tolerance

Time zone adaptability

Tools

Claude AI

Notion

Slack

Google Workspace

Excel/Google Sheets

Project management tools

Job description

About The Role

We are looking for a high-leverage

About The Role

We are looking for a high-leverage Executive Assistant to act as a strategic right hand to our CEO. This is not a typical administrative position. Beyond handling calendar management and travel coordination in a fast-paced, chaotic environment, you will play an active role in driving operational efficiency.

We need a clear-thinking, proactive problem solver who can jump right in without needing hand-holding. You will analyze data, build reports, identify operational gaps, and bring solutions to the table before issues arise.

Key Responsibilities

• Executive Operations & Gatekeeping
• Act as the primary point of contact and buffer for the CEO, managing internal and external communications with tact and judgment.
• Maintain complete situational awareness of the CEO’s priorities, deadlines, and ongoing projects.
• Manage complex, fluid calendars across multiple time zones, adjusting dynamically to continuous travel schedule changes.
• Handle seamless international travel arrangements, itineraries, and logistics.
• Data Analysis & Business Intelligence
• Gather data across departments to create clear, actionable executive reports, dashboards, and presentations.
• Continuously audit workflows and metrics to identify gaps, inefficiencies, and areas for process improvement.
• Conduct research and synthesize complex information into quick, digestible briefs for decision-making.
• Financial & Administrative Support
• Assist with financial tracking, expense management, budget auditing, and financial reporting.
• Monitor key financial indicators and track cross-departmental deliverables to ensure projects remain on budget and on schedule.
• Handle confidential business and financial information with high discretion.

Requirements & Qualifications

• Turnkey Capability: Proven experience as an Executive Assistant, Chief Of Staff, Business Operations Manager, or Strategic Coordinator. You can drop into a fast-moving environment on Day 1 without requiring extensive training.
• High IQ & Analytical Thinking: Exceptional logic and problem-solving ability. You don't just report data; you understand what the numbers mean and recommend action.
• Proactive & Autonomous: You anticipate needs before they are voiced and actively look for ways to lighten the CEO's operational load.
• Chaos Tolerance: High adaptability, mental resilience, and composure in fast-changing, high-pressure environments.
• Financial Literacy: Comfort with numbers, spreadsheets, financial statements, and basic business finance principles.
• Time Zone Agility: Willingness and technical setup to work asynchronously and align with the CEO’s shifting global schedule.
• Tech Savvy: Advanced proficiency in modern workspace tools (e.g., Claude, Notion, Slack, Google Workspace, Excel/Google Sheets, project management platforms).

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Compensation: $1000 - $2000 USD Per Month