Executive Assistant

Hirewithatlas; South Africa; Remote; ZAR 300,000 - 600,000; Full time

Job summary

Hirewithatlas LLC is a GTM recruitment firm supporting VC-backed tech startups. We are growing rapidly and seek a proactive Executive Assistant/Chief of Staff to work directly with the Founder.

You will manage the founder's calendar, streamline operations, and drive efficiency using AI tools, while coordinating CRM/ATS and communications. You will join an early-stage team with remote work, flexible hours, and a clear growth path into a Chief of Staff or recruiting leadership role.

Qualifications

• Excellent written English and clear communication.
• Ability to move at the pace of the Founder amid ambiguity and change.
• Strong organisational skills and follow-through.
• Proactive and curious about AI tools and automation.
• Experience supporting C-suite or founder-level executives is a plus.

Responsibilities

• Own the founder's calendar and manage meeting coordination.
• Support day-to-day operations and streamline processes.
• Triage inboxes and surface urgent items for action.
• Act as the founder's right-hand, pre-empting needs and solving problems.
• Maintain CRM/ATS updates and client follow-ups.
• Draft LinkedIn content in the founder's voice and manage posting.

Skills

Executive support

Calendar management

Written English

AI tools

Bold problem-solving

Tools

CRM/ATS

LinkedIn

Slack

Email management

Job description

Hirewithatlas is a GTM recruitment firm for VC-backed early stage tech companies in New York City. We place executives, sales, marketing, customer success and beyond at the clients we work with.

We're growing fast. We're on track to 4x the business this year and are aiming to do it again next year. The goal is to be the number one GTM talent expert for tech startups in NYC.

You'll join at an early stage, work directly with the Founder, and you'll see how a fast-growing recruiting business is built from the inside.

What you'll do

• Own the founder's calendar - schedule meetings, handle the back-and-forth and keep deep work blocks clear
• Help in operations - building processes, help streamline and improve the overall running of the business day-to-day
• Run the inboxes - triage email, LinkedIn and team messages, and surface only what's urgent or important
• Be the Founder's 'right-hand' - learning to see things before they do and solve problems without their input
• Chase client and LinkedIn follow-ups, and keep the CRM/ATS and trackers up to date
• Manage LinkedIn posting for the Founder and company page, drafting in the founder's voice
• Use AI and automation to cut repetitive work

What we're looking for

• Being able to move at the pace of the Founder, handle ambiguity and constant change
• Sharp judgement on what's urgent, what's important and what can wait
• Excellent written English and clear communication
• High-level organisation skills and follow-through
• Proactive and curious about AI tools
• Work directly with the Founder from day one
• Join a business that's 4x'd in size this year, on pace to do the same next year and still early
• Clear growth path into a Chief of Staff role or recruiting
• Remote, flexible and trust-based

Working hours and location

• Fully remote, 11:00-19:00/ 12:00-20:00 SAST with flexibility when needed