Executive Assistant

TAC Recruitment; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A recruitment agency in Johannesburg seeks an experienced Executive Assistant with strong organizational and administration skills. The ideal candidate has a Bachelor’s degree and at least 5 years of experience in a corporate environment. Responsibilities include managing calendars, training admin teams, and coordinating travel arrangements. Proficiency in Microsoft Office and SAP is essential, along with excellent communication skills.

Qualifications

• Bachelor’s degree preferred.
• Minimum of 5 years’ experience as an executive assistant in a corporate environment.

Responsibilities

• Build and maintain relationships with internal departments.
• Manage calendars, schedules, and coverage.
• Provide training to admin team members.
• Handle electronic diary for meetings and events.
• Coordinate guest visits and travel arrangements.

Skills

Administration & organizational skills

Microsoft Office proficiency

Report writing skills

Document management

SAP System Knowledge

Interpersonal & communication skills

Ability to manage multiple tasks

Education

Bachelor’s degree

Tools

Microsoft Office

SAP

Job description

Requirements

• Bachelor’s degree preferred
• Excellent administration & organizational skills
• Highly proficient in Microsoft Office (Word, Excel, Access, PowerPoint)
• Excellent report writing skills
• Meticulous Document management
• SAP System Knowledge
• Professional Minute taking of Executive Meetings
• Excellent interpersonal & communication skills
• Ability to work in a fast-paced, diverse environment while managing multiple tasks
• Own transport

Responsibilities

• Builds and maintains effective working relationships with internal departments and acts as liaison to identify and remedy issues
• Manage calendars, vacation schedules and backfill coverage
• Provides training and develop capability of admin team members
• Management of electronic diary which involves external and internal meetings, conference calls, events, etc.
• Maintain high level of integrity and professionalism in handling confidential material on a daily basis
• Coordinate guest visits, programme, accommodation, transport and meetings
• Attend to e-mails
• Attend to and direct internal and external calls efficiently and professionally
• Compile documents, reports and presentations for various meetings
• Plan and manage all international and local travel arrangements and itineraries - visa application, accommodation, flight arrangements, and arranging transportation
• Manage contacts to ensure up-to-date database entries and track key relations
• Take minutes at meetings
• Expense control
• Engage with suppliers and ensure timeous payment
• Manage the purchase of office supplies
• Monitor and manage relevant budgets and project costs
• Monitor office, travel and meeting expenses on a monthly basis
• Management of all P2P travel and expense
• Minimum of 5 years’ experience as an executive assistant in a corporate environment / CEO / Senior Vice President