Events and Hirings Coordinator

All Righs Reserved Which School Ltd; Worcester; Sur place; ZAR 134 000 - 201 000; Temps partiel

Résumé du poste

RGS Worcester is seeking a highly organised Events & Hirings Coordinator to join our Estates team for 25 hours per week. The role requires strong administrative and IT skills, with proficiency in Microsoft Office and data entry, and experience with venue booking software such as BookingsPlus.

You will manage the hirings inbox, respond promptly to enquiries, log bookings accurately, and act as a professional point of contact for external clients, parents and internal teams.

Qualifications

• Experience with MS Office applications (Outlook, Word, Excel).
• Strong data entry and calendar management abilities.
• Familiarity with venue booking software such as BookingsPlus.

Responsabilités

• Coordinate events and hirings for 25 hours per week.
• Manage the hirings inbox and respond to enquiries.
• Log bookings accurately and efficiently.
• Collaborate with departments to streamline events and hirings communications.

Connaissances

Administrative skills

IT proficiency

Data entry

Calendar management

Customer service

Outils

BookingsPlus

Description du poste

RGS Worcester is seeking a highly organised and reliable individual to join our team Estates team as Events & Hirings Coordinator for 25 hours per week.

Our ideal candidate will:

• Possess high-level administrative and IT skills, demonstrating proficiency in Microsoft Office (Outlook, Word, Excel), data entry, and shared calendar management with high attention to detail.
• Be a fast learner, quick to pick up internal school procedures and venue booking software such as BookingsPlus.
• Action routine hirings efficiently, managing the hirings inbox to respond promptly to enquiries and logging bookings accurately- with an interest or understanding of sports being a helpful advantage.
• Deliver exceptional communication and customer service, acting as a responsive, professional point of contact for external clients, parents, and internal school teams.
• Work collaboratively across departments, prioritising competing tasks in a fast-paced environment while streamlining communication across events and hirings operations.

The RGS Worcester Family of Schools is committed to cultivating and preserving a culture of inclusion and connectedness. We are able to grow and learn better together with diverse staff. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression and talent that our staff invest in their work represents not only part of our culture, but our reputation and The RGS Worcester Family's achievements as well. In recruiting for staff, we welcome the unique contributions that you can bring in terms of your languages spoken, culture, ethnicity, gender, gender identity, transgender, age, disability, sexual orientation, religion and beliefs. We also want you to achieve your absolute best during the recruitment process. Please let us know of any changes we can make at any point that will help support you in completing an application.

Rehabilitation of offenders: This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Which means that when applying for certain jobs and activities certain spent convictions and cautions are 'protected', so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Further information about filtering offences can be found in the DBS filtering guide.

Candidates should be aware that if shortlisted, an online search will be conducted as an additional safeguarding check.

The Governors of RGS Worcester are committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. Registered Charity No. 1120644