Events and Administration Coordinator

Sygnia Limited; Wes-Kaap; On-site; ZAR 279,000 - 390,600; Full time

Job summary

A leading FinTech company in South Africa seeks an Events and Administration Coordinator. This office-based role in Cape Town requires a dynamic individual with 3–5 years of experience in events or marketing operations. Responsibilities include managing travel arrangements, planning events, and overseeing marketing collateral. Strong organizational and communication skills are essential, along with advanced proficiency in Microsoft Office. This is an opportunity to thrive in an innovative and performance-driven culture.

Qualifications

• 3–5 years’ experience in events coordination, marketing operations, administration or executive support.
• Advanced proficiency in Microsoft Office required.
• Valid driver’s licence with own reliable vehicle.

Responsibilities

• Manage domestic and international travel arrangements for staff.
• Plan and execute internal staff events and corporate functions.
• Oversee distribution and management of marketing collateral.

Skills

Organizational Skills

Project Management

Communication Skills

Attention to Detail

Brand Awareness

Education

Relevant tertiary qualification

Tools

Microsoft Office

Job description

Sygnia is an innovative FinTech company based in South Africa and listed on the main board of the JSE. The company provides asset management, stockbroking and administration services, as well as a wide range of savings products, to institutional and retail clients. Everything we do is supported by leading‑edge technology platforms.

Sygnia offers a dynamic, fast‑paced and performance‑driven environment that values innovation, accountability and continuous improvement. Employees are encouraged to think independently, take ownership and contribute meaningfully within a collaborative culture.

The Role:

The Events and Administration Coordinator plays a pivotal role within the Marketing function, supporting the execution of brand initiatives, corporate events and operational coordination across the business.

This is a hands‑on, high‑responsibility role suited to a highly organised and proactive individual who thrives in a fast‑moving environment and can manage multiple workstreams simultaneously. The role requires strong operational discipline, attention to detail and the ability to deliver consistently high standards across both events and administrative functions.

This is an office‑based role in Cape Town (Monday – Friday).

The duties and responsibilities of this position include (but are not limited to):

Travel & Logistics Coordination

• Manage domestic and international travel arrangements for staff, including flights, accommodation and transfers.
• Maintain accurate travel records and ensure adherence to company travel policies.

Executive & Operational Support

• Provide executive administrative support when required, including diary coordination and correspondence.
• Act as backup to the Executive Assistant during periods of absence or peak demand.
• Maintain strong operational oversight to ensure seamless day‑to‑day coordination.

Events & Brand Activations

• Plan, coordinate and execute internal staff events, corporate functions and brand activations.
• Manage event logistics end‑to‑end, including venue sourcing, supplier coordination, catering, setup and on‑site execution.
• Ensure all events are delivered on time, within budget and aligned with Sygnia’s brand standards.
• Coordinate logistics and provide on‑site support for marketing shoots, including research, location sourcing and preparation. (Flexibility to work outside standard hours when required.)

Procurement & Supplier Management

• Manage supplier relationships, track orders and oversee payments to ensure timely delivery and resolution of discrepancies.
• Source new vendors where required and negotiate within approved budget parameters.

Marketing Collateral & Client Gifting

• Oversee the distribution and management of marketing collateral, branded materials and promotional items.
• Conceptualise and coordinate client gift packs in line with brand guidelines and budget controls.

Social Media & Content Support

• Capture high‑quality content at company events and staff functions.
• Compile and deliver content assets to the Marketing team for publication across relevant platforms.

Qualifications and Experience:

• Relevant tertiary qualification.
• 3–5 years’ experience in events coordination, marketing operations, administration or executive support within a corporate environment.
• Advanced proficiency in Microsoft Office.
• Strong organisational and project management skills.
• Excellent written and verbal communication skills.
• Strong brand awareness and attention to detail.
• Valid driver’s licence with own reliable vehicle.
• Demonstrated ability to work independently and manage competing priorities effectively.

Core Competencies:

• Performs effectively under pressure in deadline‑driven environments.
• Highly organised with strong execution capability.
• Adaptable and solutions‑oriented, with the ability to pivot quickly.
• Strong stakeholder management skills across internal teams and external suppliers.
• Self‑motivated and accountable, with a high level of professional maturity.
• Detail‑oriented with a strong sense of ownership and follow‑through.
• Resourceful researcher with the ability to synthesise and present information clearly.

Closing date: 20 March 2026

Should you not hear from us within 14 days after submitting your application, please accept your application as unsuccessful.

Disclaimer: Please be advised that your personal information shared on your CV will only be used as part of the Sygnia recruitment process for the role applied for. It will not be shared with any third parties for any other reason.