Event Coordinator

Regent Business School; KwaZulu-Natal; On-site; ZAR 180,000 - 300,000; Full time

Job summary

REGENT Business School is seeking an energetic, highly organised Events Coordinator to join our Marketing team. You will plan, coordinate, execute and evaluate events and activations that strengthen our brand and support student recruitment and business development.

The role requires managing both physical and virtual events, coordinating venues, suppliers and guest lists, and collaborating with Marketing, Design and Enrolment to deliver memorable stakeholder experiences.

Qualifications

• Strong planning, organisational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to manage multiple events and deadlines simultaneously.
• Excellent attention to detail.
• Ability to work under pressure and resolve problems quickly.
• Strong stakeholder management skills and a professional approach.
• Knowledge of digital event platforms, registration tools and Microsoft Office.
• Flexibility to work outside normal business hours when required for events.
• 2–4 years’ experience in events coordination, marketing activations, public relations or stakeholder engagement.
• Experience within the higher education sector would be advantageous.
• Experience coordinating both physical and virtual events is preferred.

Responsibilities

• Planning and coordinating events, including open days, school activations, expos, roadshows, corporate engagements, alumni events, programme launches, webinars and stakeholder events.
• Developing event plans, timelines, budgets and execution schedules.
• Coordinating venues, suppliers, catering, branding, equipment, technology and promotional material.
• Managing on-site and virtual event logistics to ensure professional and seamless delivery.
• Coordinating guest lists, registrations, speakers, presentations, audio-visual requirements and event flow.
• Working closely with Marketing, Design, Digital and Enrolment teams to promote events.
• Ensuring events consistently reflect REGENT Business School’s brand identity and professional standards.
• Supporting lead generation and ensuring event leads are effectively captured for follow-up.
• Building relationships with schools, corporates, alumni, professional bodies and other external stakeholders.
• Monitoring event attendance, engagement and overall stakeholder experience.
• Preparing post-event reports covering attendance, leads generated, budget performance, outcomes and recommendations.
• Maintaining the institutional events calendar and event performance tracker.

Education

Diploma or Degree in Marketing, Public Relations, Events Management, Communications, Business Management, or a related field

Project Management or Events Management certification

Job description

REGENT Business School is looking for an energetic, highly organised and results-driven Events Coordinator to join our Marketing team.

The successful candidate will be responsible for the planning, coordination, execution and evaluation of institutional events and activations that strengthen our brand, engage key stakeholders and contribute to student recruitment and business development objectives.

If you thrive in a fast-paced environment, enjoy bringing events to life and have a passion for creating memorable stakeholder experiences, we would like to hear from you.

Key Responsibilities

The Events Coordinator will be responsible for:

• Planning and coordinating events, including open days, school activations, expos, roadshows, corporate engagements, alumni events, programme launches, webinars and stakeholder events.
• Developing event plans, timelines, budgets and execution schedules.
• Coordinating venues, suppliers, catering, branding, equipment, technology and promotional material.
• Managing on-site and virtual event logistics to ensure professional and seamless delivery.
• Coordinating guest lists, registrations, speakers, presentations, audio-visual requirements and event flow.
• Working closely with Marketing, Design, Digital and Enrolment teams to promote events.
• Ensuring events consistently reflect REGENT Business School’s brand identity and professional standards.
• Supporting lead generation and ensuring event leads are effectively captured for follow-up.
• Building relationships with schools, corporates, alumni, professional bodies and other external stakeholders.
• Monitoring event attendance, engagement and overall stakeholder experience.
• Preparing post-event reports covering attendance, leads generated, budget performance, outcomes and recommendations.
• Maintaining the institutional events calendar and event performance tracker.

Qualifications

• Diploma or Degree in Marketing, Public Relations, Events Management, Communications, Business Management, or a related field.
• A Project Management or Events Management certification would be advantageous.

Experience

• 2–4 years’ experience in events coordination, marketing activations, public relations or stakeholder engagement.
• Experience within the higher education sector would be advantageous.
• Experience coordinating both physical and virtual events is preferred.

What We’re Looking For

The ideal candidate will demonstrate:

• Strong planning, organisational and time-management skills.
• Excellent communication and interpersonal skills.
• The ability to manage multiple events and deadlines simultaneously.
• Excellent attention to detail.
• The ability to work under pressure and resolve problems quickly.
• Strong stakeholder management skills and a professional approach.
• Knowledge of digital event platforms, registration tools and Microsoft Office.
• Flexibility to work outside normal business hours when required for events.

If you are a creative and organised events professional who enjoys delivering impactful experiences and engaging with diverse stakeholders, this could be the opportunity for you.