Digital Programme Coordinator - E-Commerce Projects

Datonomy Solutions; Cape Town; On-site; ZAR 391,000 - 502,000; Full time

Job summary

Datonomy Solutions in Cape Town is seeking a Project Coordinator – Digital / E-Commerce to provide day-to-day coordination, tracking and administrative support for a major composable commerce programme.

The role supports the Programme Manager, maintaining plans, risks, governance, reporting, and stakeholder updates, with hands-on exposure to Agile and Waterfall delivery models in a fast-moving digital transformation context.

Qualifications

• Relevant qualification in Project Management, Business, Information Technology or a related discipline.
• 2–4 years' experience in a Project Coordinator, Programme Coordinator, PMO Analyst, Project Administrator or Delivery Support role.
• Experience supporting complex projects or programmes involving multiple teams and stakeholders.
• Strong experience maintaining project/programme plans, milestone trackers, RAID logs, action logs and governance documentation.
• Experience preparing meeting packs, minutes, reports and presentations.
• Advanced Microsoft Excel and PowerPoint skills.
• Working familiarity with Agile, SAFe and traditional/Waterfall project delivery methodologies.
• Experience using collaboration and documentation tools such as Confluence and/or SharePoint.
• Strong stakeholder coordination and communication skills.

Responsibilities

• Maintain the overall programme plan, milestone tracker and cross-squad dependency map.
• Track progress against agreed timelines and milestones.
• Identify potential slippage, scheduling conflicts and emerging dependencies and escalate these to the Programme Manager early.
• Support programme planning cycles by coordinating sessions, preparing pre-reads, consolidating stakeholder inputs and capturing agreed commitments.
• Maintain accurate programme status information across multiple workstreams.
• Own and maintain the programme RAID log – Risks, Assumptions, Issues and Dependencies.
• Capture new risks and issues and ensure appropriate owners and actions are assigned.
• Follow up with owners to ensure entries remain current.
• Apply sound judgement when assessing risks and issues, distinguishing between items requiring immediate escalation and those that can be managed through normal governance.
• Prepare RAID information for Steering Committee and Executive review.
• Coordinate key programme governance forums, including Steering Committees, Architecture Reviews, Cross-functional programme meetings, Planning and delivery forums.
• Prepare agendas, meeting packs and supporting documentation.
• Capture accurate minutes, decisions and action items.
• Maintain action logs and proactively follow up with owners through to closure.
• Support the Programme Manager in preparing programme status reports, presentations and executive updates.
• Coordinate release-readiness activities across release trains.
• Work closely with Delivery Managers and other programme stakeholders to track release scope, dependencies, required approvals, business and technical sign-offs, Go/No-Go inputs.
• Highlight outstanding items that could impact release readiness or programme timelines.
• Support programme budget and Capex tracking.
• Maintain accurate spend-to-plan reporting.
• Assist with tracking vendor-related costs, commitments and programme expenditure.
• Identify and flag budget variances to the Programme Manager.
• Support general vendor administration and coordination where required.
• Manage and maintain the programme's central document repository using Confluence and/or SharePoint.
• Ensure specifications, decisions, governance documentation and architecture artefacts are current, correctly versioned and easily accessible.
• Maintain clear programme records and documentation standards.
• Act as a first point of contact for cross-functional programme coordination queries.
• Triage requests and route them to the appropriate owner where Programme Manager involvement is not required.

Skills

Planning

Organization

Stakeholder mgmt

Communication

Analytics

Agile/Waterfall

Excel

PowerPoint

Confluence

SharePoint

Education

Project Management qualification

Tools

Confluence

SharePoint

Job description

Datonomy Solutions in Cape Town is seeking a Project Coordinator – Digital / E-Commerce to provide day-to-day coordination, tracking and administrative support for a major composable commerce programme.

The role supports the Programme Manager, maintaining plans, risks, governance, reporting, and stakeholder updates, with hands-on exposure to Agile and Waterfall delivery models in a fast-moving digital transformation context.