DGM Secretary

Lewisstores; South Africa; On-site; ZAR 180,000 - 240,000; Full time

Job summary

Lewisstores seeks a capable administrative assistant to support two Divisional General Managers in Bedding divisions. You will organise itineraries, take minutes, and manage data entry, reports, and correspondence.

Daily liaison with Head Office and regional teams will be routine, along with travel arrangements and office duties. The role requires at least 2–3 years in secretarial/administrative work, strong English, and the ability to work under pressure in a busy retail environment.

Qualifications

• Grade 12 qualification; secretarial qualification advantageous.
• 2–3 years’ experience in secretarial or administrative roles.
• Proficient in MS Word, Excel, PowerPoint and Outlook.
• Strong English communication and professional telephone etiquette.
• Deadline-driven and able to work under pressure.

Responsibilities

• Organise and coordinate the DGMs’ business itineraries.
• Take minutes during meetings and discussions.
• Capture data, type, and compile documents such as reports, letters, and minutes.
• Liaise daily with Head Office, Regional Controllers, and Regional Accounts Managers, and submit daily, weekly, and monthly returns.
• Arrange flights and hotel accommodation when required and order office supplies.
• Assist the Divisional Credit Manager, Divisional Human Resource Manager, and Senior Learning and Development Facilitator with admin duties.

Skills

Organised

Punctual

Deadline-driven

English comms

Education

Grade 12

Secretarial qualification (adv)

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

We require a tough-minded individual who is organised, punctual, and able to meet strict deadlines. The successful candidate must be able to function in a high-pressure environment and juggle multiple tasks simultaneously.

The successful candidate will oversee and support two Divisional General Managers (DGMs) within Bedding Division 1 & 2 (South Africa) and Bedding Division 3 (Botswana) for the Real Beds and Bed Zone bedding brands.

The role will:

• Organise and coordinate the DGMs’ business itineraries.
• Take minutes during meetings and discussion sessions.
• Capture data, type, and compile documents such as reports, letters, and minutes.
• Liaise daily with Head Office, Regional Controllers, and Regional Accounts Managers, and submit daily, weekly, and monthly returns.
• Arrange flights and hotel accommodation when required and order office supplies.
• Assist the Divisional Credit Manager, Divisional Human Resource Manager, and Senior Learning and Development Facilitator with administrative duties, information gathering, and general office administration.

Requirements:

• Grade 12 qualification; a secretarial qualification will be advantageous.
• Minimum of 2–3 years’ experience in secretarial or administrative roles.
• Computer skills required: Microsoft Word, Excel, PowerPoint, and Outlook (non-negotiable).
• Good command of the English language, strong planning skills, and professional telephone etiquette.
• Must be deadline driven and able to work under pressure.
• Must reside in Johannesburg, preferably around the Midrand area.

We require a tough-minded, target-driven individual who thrives in a support role and can manage multiple deadlines in a high-pressure retail environment.

Closing Date: 31st December 2025

Only short-listed candidates will be contacted. Appointments will be made in accordance with the Company’s Employment Equity requirements.