Debtors Clerk

Eskort-Pty-Ltd; Irene; On-site; ZAR 180,000 - 260,000; Full time

Job summary

Eskort-Pty-Ltd in Irene, Gauteng is seeking an Accounts Receivable Clerk to oversee debtors and keep accurate records of amounts owed and received using Sage 200 Evolution. The role requires Grade 12, with a tertiary bookkeeping/finance qualification advantageous, and 1–3 years’ experience.

You will perform bank reconciliations, allocate receipts, prepare credit notes and tax invoices, maintain age analysis, and ensure accurate posting of journals. Proficiency in MS Office and Excel is essential.

Qualifications

• Matric (Grade 12) or equivalent; tertiary studies in bookkeeping/finance are advantageous.
• 1–3 years of work experience in a similar role.
• Experience with accounting systems; Sage 200 Evolution familiarity is preferred.

Responsibilities

• Bank Reconciliation: capture/import bank transactions into Sage Evolution and reconcile balances.
• Customers (Debtors): allocate receipts to invoices/credit notes; follow up on unallocated items; issue statements.
• Maintain customer age analysis on a weekly/monthly basis and report findings to management.
• Post basic journals; handle rounding, reclassifications, rebates and discounts as per agreements.
• Prepare credit notes and tax invoices not related to inventory; maintain accuracy.
• Monitor customer credit limits and notify management of changes.

Skills

Verbal communication

Written communication

Attention to detail

Interpersonal skills

Accounting calculations

Education

Grade 12 (Matric)

Bookkeeping/Finance degree (desirable)

Tools

Sage 200 Evolution

MS Excel

MS Office

Meat Matrix

Job description

JOB PURPOSE:

To oversee and be responsible for keeping record of customers’ accounts (amounts owed by customers and amounts received).

JOB ROLE REQUIREMENTS:

QUALIFICATIONS:

• Grade 12 (Matric Certificate).
• Tertiary Qualification (desirable) or studying towards a Bookkeeping or Finance Degree would be advantagous.

EXPERIENCE:

• Minimim of 1 – 3 year’s work experience in a smiliar role.
• Accounting System experience would be advantagous.

KNOWLEDGE REQUIRED:

• Sage 200 Evolution.
• Working knowledge of Ms Office with a thorough understanding of Ms Excel at a Basic/Intermediate Level.
• Meat Matrix experience would be an advantage.
• Solid understanding ofbasic accountingprinciples, fair credit practices and collection regulations.

SKILLS REQUIRED:

• Proficiency in English and effective verbal and written communication skills.
• Customer service orientation, problem solving and negotiation skills.
• High degree of accuracy and attention to detail.
• Excellent interpersonal skills and the ability to build relationships for the long-term.
• Proven ability to calculate, post and manage accounting figures and financial records.

KEY PERFORMANCE AREAS (KPA’S):

Bank Reconciliation:

• Capturing and / or importing bank transactions into SAGE Evolution
• Reconcile bank balance to bank statement via SAGE recon module

Customers (Debtors):

• Allocate receipts to customer invoices / credit note as per remittance
• Investigate and resolve queries on customer accounts (Investigate and follow up on unallocated invoices and credit notes / claims).
• Send out weekly and monthly statements to customers.
• Maintan and update customer details on SAGE.
• Inform customers regarding overdue accounts.
• Receive and review customer credit applications and send for credit verification checks,
• Ensure customer accounts are placed on hold or taken off hold and inform relevant parties of such changes.
• Send a payment clearance letter to the relevant parties when a pay in advance customer made payment and cleared on the bank with approval from management.

Maintain customer Age Analysis:

• Review and maintain the account receivable age analysis on a weekly/monthly basis and Arrange a weekly meeting with Management to go through and discuss the Age Analysis.

Basic General Journals:

• Rounding – round cents to match invoice / payment.
• Reclassifying journals – re-allocate amounts when needed.
• Rebate and discounts – account for as per signed customer agreements.

Credit Notes and Tax invoices:

• Prepare credit notes as authorised, pass credits and raise Tax invoices not related to inventory.

Customer Credit limits:

• Uplift customer credit limits on managements’ request / approval.

Pay in advance customers:

• Send a payment clearance letter to the relevant parties when a pay in advance customer made payment and cleared on the bank with approval from management.

Other:

• Reconcile Services accounts/Loan accounts Intercompany accounts
• Send out National/Factory expenses Sales reports.
• Create/maintain staff accounts (retail stores) and send deductions to payroll on a monthly basis.