Debtors and Administration Clerk (ISP)

BETSoftware; Durban; On-site; ZAR 120,000 - 180,000; Full time

Job summary

BETSoftware is seeking a detail-oriented Debtors Clerk in Durban to manage debtor accounts, process invoicing and payments, and maintain accurate financial records. The role requires strong communication, analytical skills, and a proactive approach to debt collection and compliance.

You will handle invoicing, credit notes, and monthly reports while collaborating with Sales, Operations, and Finance to ensure timely collections and accurate reconciliations.

Qualifications

• Matric
• Minimum of 3 years of general administration experience
• Relevant degree or diploma in the field of Accounting
• ISP Experience (advantageous)
• Previous experience in the Debtors Clerk role

Responsibilities

• Open new debtor accounts on the accounting system based on approved credit terms.
• Ensure application forms for all debtors are on file.
• Communicate debtor accounts blocked to the relevant departments affected (Sales/Operations).
• Oversee and manage the debtors’ book to ensure timely collections and minimize outstanding debts.
• Communicate timely and effectively to Team Leader or Manager when debtors exceed terms.
• Preparing month end invoicing run and checks.
• Handle Debit and EFT payments within our Subscriber Management Billing System.
• Conduct thorough reconciliation of Debtors to Creditors, identifying discrepancies.
• Efficiently raise invoices and process credit notes, adhering to company policies.
• Prepare and present regular financial reports, highlighting key metrics related to debtors, payments, and overall book health.
• Ensure all financial operations comply with relevant laws, regulations, and company policies.
• We proactively seek opportunities and challenges, raising our hands to take ownership and make a difference.

Skills

Communication skills

Analytical skills

Team player

Self-motivated

Time management

Attention to detail

Organisational skills

Public speaking

Education

Matric

Relevant degree or diploma in Accounting

Tools

Microsoft Office (Outlook, PowerPoint, Word, Excel)

Job description

Job Description

• Excellent verbal and written communication skills – able to communicate with difficult customers & suppliers.
• Socially confident, ability to put others at ease.
• Flair for numbers, Analytical skills & Reconciliation skills.
• Logical thinker, detail-conscious, methodical, systematic.
• Good organisational skill, Integrity.
• Results-orientated, adheres to deadlines.
• Attention to detail & Assertiveness.
• Able to remain focused under pressure, retain optimism despite setbacks.
• Team player, approachable, able to share with and consult others.
• Self-motivated and energetic.
• Able to manage own time in order to meet deadlines.
• Able to work with limited supervision.
• Highly proficient with Microsoft Office products especially Outlook, PowerPoint, Word and Excel.
• Ability to adapt to a fast-paced and dynamic work environment, demonstrating flexibility and a positive attitude.

Responsibilities

Job Responsibilities:

Debtors Management

• Open new debtor accounts on the accounting system based on approved credit terms.
• Ensure application forms for all debtors are on file.
• Communicate debtor accounts blocked to the relevant departments affected (Sales/Operations).
• Oversee and manage the company's debtors’ book to ensure timely collections and minimize outstandingdebts.
• Communicate timely and effectively to Team Leader or Manager when debtors are starting to exceed their agreed credit/payment terms consistently.
• Preparing month end invoicing run and checks

Payment Processing

• Handle Debit and EFT payments within our Subscriber Management Billing System, ensuring accurate and timely processing.
• Financial Reconciliation:
• Conduct thorough reconciliation of Debtors to Creditors, identifying and resolving discrepancies to maintain accurate financial records.

Invoicing And Credit Notes

• Efficiently raise invoices and process credit notes, adhering to company policies and customer agreements.

Reporting

• Prepare and present regular financial reports, highlighting key metrics related to debtors, payments, and overall book health.

Compliance

• Ensure all financial operations comply with relevant laws, regulations, and company policies

Living Our Spirit

• We proactively seek opportunities and challenges, raising our hands to take ownership and make a difference. We are committed to finding solutions and making things happen.
• We approach each day with enthusiasm and a sense of curiosity. We view every task as a chance to learn, grow, and explore new possibilities, making our journey in sales administration exciting and dynamic.
• Volunteer for new projects and responsibilities for your own growth and that of the business.
• Embrace change with a positive attitude. Approach new challenges as opportunities for growth and learning.
• Collaborate, help and support the various stakeholders both internal and external.
• We celebrate our individuality and unique strengths. By being authentic, we bring our best selves to work, adding value to the team and creating a positive atmosphere where diversity is cherished.

Qualifications

Job Specification

• Matric
• Minimum of 3 years of general administration experience
• Relevant degree or diploma in the field of Accounting
• ISP Experience (advantageous)
• Previous experience in the Debtors Clerk role