Crew Administrator

Crew Life at Sea Ltd.; Wes-Kaap; On-site; ZAR 360,000 - 480,000; Full time

Job summary

Crew Life at Sea Ltd. is seeking an organized recruitment and crew administration specialist based in the Western Cape. You will coordinate end-to-end recruitment, screen resumes, conduct interviews, and ensure all documentation is complete before deployment.

You will manage onboarding, contracts, orientation, and travel plans while maintaining accurate crew records and monitoring contracts for policy compliance. Collaboration with departments and adherence to regulations are essential.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field.
• 2–3 years of experience in a similar role, preferably maritime.
• Knowledge of crew management processes and regulations.
• Strong organizational and time-management skills.

Responsibilities

• Coordinate and oversee recruitment for new crew, including advertising, screening resumes, and interviewing.
• Ensure documentation and certifications are obtained prior to deployment.
• Oversee onboarding: contracts, orientation, and travel arrangements.
• Maintain records of crew personal and employment information.
• Monitor contracts and ensure policy compliance.
• Assist with crew scheduling and rotation for vessels.
• Process payroll and benefits, including leave tracking.
• Be a point of contact for crew questions or concerns.
• Collaborate with other departments to resolve crew-related issues.
• Stay updated on industry regulations governing crew employment.
• Participate in meetings and provide input to improve processes.

Skills

Recruitment

Onboarding

Payroll

Communication

Organization

Interviews

Attention to detail

Education

Bachelor's degree in HR/Business

Tools

Microsoft Office

Job description

Key Responsibilities:

• Coordinate and oversee the recruitment process for new crew members, including advertising, screening resumes, and conducting interviews
• Ensure all necessary documentation and certifications are obtained from crew members prior to deployment
• Handle all aspects of crew member onboarding, including contract preparation, orientation, and travel arrangements
• Maintain accurate and up-to-date records of crew members' personal and employment information
• Monitor crew members' contracts and ensure compliance with company policies and regulations
• Assist with crew scheduling and rotation, ensuring adequate coverage for all vessels
• Process and track crew members' payroll and benefits, including vacation and sick leave
• Act as a point of contact for crew members, addressing any questions or concerns they may have
• Collaborate with other departments to ensure smooth operations and timely resolution of any issues related to crew members
• Stay updated on industry regulations and standards related to crew members' employment and ensure compliance
• Participate in company meetings and provide input on improving processes and procedures related to crew management

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field
• 2-3 years of experience in a similar role, preferably in the maritime industry
• Knowledge of crew management processes and regulations
• Strong organizational and time-management skills
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office and other relevant software
• Ability to work independently and in a team environment
• Attention to detail and ability to handle multiple tasks simultaneously
• Willingness to work flexible hours, including weekends and holidays, as needed