Conveyancing Secretary III – Bonds

Adams & Adams; Pretoria; On-site; ZAR 200 000 - 300 000; Full time

Job summary

A prominent law firm in Gauteng is seeking a Conveyancing Secretary III specializing in bonds. The successful candidate will handle document preparation, client liaison, and financial aspects of transactions. Candidates should possess a Matric or equivalent qualification, a Secretarial Diploma, and at least 5 years of experience in a conveyancing environment. This role offers an opportunity to work in a dynamic team with a focus on efficiency and client satisfaction.

Qualifications

• 5+ years of experience in a conveyancing environment, specifically bonds.
• Administrative / Management experience required.

Responsibilities

• Prepare loan documents for client signature.
• Maintain a proper diary system for all current matters.
• Prepare lodgement documents for deeds registry.

Skills

Excellent typing skills

Client liaison

Financial management

Education

Matric or equivalent qualification

Secretarial Diploma

Job description

Job title: Conveyancing Secretary III – Bonds

Job Location: Gauteng, Pretoria

Deadline: September 05, 2025

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Duties include, but are not limited to the following :

1. Downloading and acknowledging instructions from the bank, perusing and understanding loan conditions, performing and interpreting deeds office and person searches, and opening of the file;
2. Making initial contact with the client and the linked attorney;
3. Preparation of loan documents for signature by the client;
4. Preparing various other conveyancing documents such as related applications, powers of attorney, waivers of preference, resolutions, conveyancer’s certificates, etc.;
5. Keeping and maintaining a proper diary system of all current matters;
6. Weekly reporting to clients, bankers, and consultants, and liaising with managing agents and linked attorney firms where necessary;
7. Preparing lodgement documents and attending to the necessary lodgement arrangements;
8. Ensuring all loan and related conditions are met for successful registration at the relevant deeds registry;
9. Attending to all financial aspects of the transaction, including collecting costs/disbursements from clients, passing invoices, and attending to general accounting queries;
10. Ensuring security documents are returned to the bank promptly after receiving delivery from the deeds office.

Qualifications

• Matric or equivalent qualification;
• Secretarial Diploma with excellent typing skills;
• Minimum of 5+ years’ experience in a conveyancing environment, specifically bonds;
• Administrative / Management experience.