Contractor Admin Assistant

Herotel; South Africa; On-site; ZAR 112,000 - 167,000; Part time

Benefits offered by this job

Exposure to a dynamic workplace

Internal academy

Medical benefits

Health and lifestyle programmes

Job summary

Herotel is seeking a Contractor Admin Assistant to join the Networks team in Tshwane. You will manage administrative tasks, systems and records, coordinating communication between technicians and departments while upholding confidentiality.

The role emphasizes organising multiple tasks, ensuring smooth daily operations, and maintaining accurate documentation. Experience in admin support and proficiency with MS Office are essential.

Qualifications

• Grade 12 or equivalent qualification (NQF 4).
• An additional Admin Assistant/Secretary qualification is advantageous.
• Proven experience as Administrative/Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment.
• Proficiency in MS Office, including Excel and PowerPoint.
• Excellent time management and ability to prioritise work.
• Strong attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organisational skills with ability to manage multiple tasks.

Responsibilities

• Serve as the primary contact between technicians and internal departments (Sales, Accounts, NOC).
• Collaborate within a team to support operational efficiency.
• Maintain and enforce office policies and HR-related admin tasks (e.g., leave processing).
• Prepare and manage client quotations as required.
• Navigate internal systems such as Corteza, Streamline, Odoo and Preseem.
• Handle confidential information with integrity and discretion.
• Identify and resolve administrative issues through troubleshooting.
• Provide ad hoc management support including reporting and personal assistant functions.

Skills

Time management

Attention to detail

Communication skills

Organisational skills

Problem solving

Multitasking

Discretion

Education

Grade 12 / NQF 4

Admin Assistant/Secretary qualification (advantage)

Tools

MS Office

Excel

PowerPoint

Corteza

Streamline

Odoo

Preseem

Job description

Are you an organised administrative professional who thrives on structure and discretion? Join our Networks team as a Contractor Admin Assistant in Tshwane, where you'll support daily operations by managing administrative tasks, systems and records, while coordinating communication between technicians and departments.

This role is perfect for someone who takes pride in keeping the wheels turning behind the scenes, juggling systems, people and priorities without missing a beat, all while maintaining the highest level of confidentiality.

What you'll do:

• Serve as the primary point of contact between technicians and internal departments including Sales, Accounts and the NOC, ensuring effective communication and coordination
• Work collaboratively within a team environment, maintaining consistent communication to support operational efficiency
• Maintain and enforce office policies and procedures, including HR related administrative tasks such as processing approved leave
• Prepare and manage client quotations as required
• Efficiently navigate and use internal systems such as Corteza, Streamline, Odoo and Preseem
• Handle sensitive and confidential information with the highest level of integrity and discretion
• Identify and resolve administrative issues through effective troubleshooting and problem solving
• Provide ad hoc support as required by management, including reporting, administrative and personal assistant functions

What you'll need:

• Grade 12 or equivalent qualification at NQF level 4
• An additional qualification as an Administrative Assistant or Secretary will be an advantage
• Proven experience as an Administrative Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment
• Proficiency in MS Office, including MS Excel and MS PowerPoint
• Excellent time management skills and the ability to prioritise work
• Strong attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organisational skills with the ability to manage multiple tasks at once

What we offer

• Exposure to a dynamic workplace
• A chance to grow your skills through our internal academy
• Medical Benefits
• Health and Lifestyle Programmes
• Please ensure that the information you provide in your application is true, accurate, and correct.
• Preference will be given to candidates from Designated Groups, as defined by the Employment Equity Act and in line with Herotel's Employment Equity Plan.
• By submitting an application, you consent to the processing of your personal information in accordance with POPIA for recruitment purposes. For more details on how we handle personal information, please refer to our Privacy Policy on our website .
• If you do not hear from us within 14 days, please consider your application unsuccessful.