Construction Estimator & Project Coordinator | Remote

WiseVAs | Virtual Assistants; South Africa; Remote; ZAR 1,072,000 - 1,566,000; Full time

Job summary

This 100% remote, 40-hour-per-week role operates on US EST hours. You will collaborate with engineering and operations, identify risks, and drive projects forward with minimal supervision while maintaining precise budgets and documentation in JobTread.

Qualifications

• Experience in estimating, procurement, and construction project coordination.
• Ability to interpret technical specifications and translate scope into estimates.
• Strong numerical skills and attention to detail when reviewing quantities and costs.
• Experience requesting vendor quotations, managing purchase orders, and coordinating deliveries.
• Ability to manage multiple estimates and projects simultaneously.
• Clear spoken and written English for a US-based team and vendors.
• Familiarity with estimating/project-management software; JobTread preferred.
• Demonstrated initiative and ability to move work forward with minimal supervision.

Responsibilities

• Prepare complete client estimates in JobTread using engineering specifications and defined project scopes.
• Apply accurate quantities, unit costs, cost codes, and markups.
• Review calculations, scope details, and supporting documentation before finalizing estimates.
• Request and compare vendor quotations, including pricing, lead times, freight, and minimum order requirements.
• Identify pricing changes and flag potential risks to project margins.
• Clarify incomplete or conflicting scope information with the engineering team.
• Hand completed estimates to Inside Sales with notes on scope and pending decisions.
• Manage awarded material-order projects from procurement through delivery and closeout.
• Issue purchase orders, confirm vendor acknowledgments, and track shipments.
• Resolve backorders and coordinate substitutions with the team.
• Schedule deliveries and coordinate installation timing.
• Track project progress, identify delays early, and communicate impact.
• Maintain budgets, project statuses, cost codes, and closeout docs in JobTread.
• Work with Operations on document control and job setup.
• Participate in meetings and communicate proactively with the team.

Skills

Estimating

Procurement

Project coordination

Vendor management

English communication

Attention to detail

Numerical skills

Self-motivation

Remote work discipline

Tools

JobTread

Job description

About the Role

We are looking for a proactive, detail-oriented, and highly autonomous Estimator & Project Manager to support estimating, procurement, and project delivery for a U.S.-based acoustic engineering company.

You’ll prepare accurate client estimates based on engineering specifications, coordinate vendor quotations, and manage awarded material-order projects through purchasing, scheduling, delivery, and closeout.

You’ll work in JobTread, collaborating with engineering and operations and handing completed estimates to Inside Sales for client follow-up. The acoustic engineer defines the technical solution; your responsibility is to translate that scope into accurate pricing and organized project execution.

This is a 100% remote, 40-hour-per-week position. The team operates in U.S. Eastern Time (EST).

The team needs someone who demonstrates initiative, drive, and self-discipline. You should be comfortable identifying next steps, following up independently, and addressing obstacles before they delay delivery.

Responsibilities

• Prepare complete client estimates in JobTread using engineering specifications and defined project scopes.
• Apply accurate quantities, unit costs, cost codes, and markups.
• Review calculations, scope details, and supporting documentation before finalizing estimates.
• Request and compare vendor quotations, including pricing, lead times, freight, and minimum order requirements.
• Identify pricing changes and flag potential risks to project margins.
• Clarify incomplete or conflicting scope information with the engineering team.
• Hand completed estimates to Inside Sales with clear notes on scope, assumptions, and pending client decisions.
• Manage awarded material-order projects from procurement through delivery and closeout.
• Issue purchase orders, confirm vendor acknowledgments, and track shipments.
• Resolve backorders, coordinate substitutions with the appropriate team members, and follow up on vendor commitments.
• Schedule deliveries and coordinate installation timing.
• Track project progress, identify delays early, and communicate their impact.
• Maintain accurate budgets, project statuses, cost codes, and closeout documentation in JobTread.
• Work closely with Operations on document control and job setup.
• Participate consistently in scheduled meetings and communicate proactively with the team.

What We're Looking For

• Experience in estimating, procurement, construction project coordination, or a related role.
• Ability to interpret technical specifications and translate defined scopes into accurate estimates.
• Strong numerical skills and attention to detail when reviewing quantities, costs, and margins.
• Experience requesting vendor quotations, managing purchase orders, and coordinating deliveries.
• Strong organization and the ability to manage multiple estimates and projects simultaneously.
• Clear spoken and written English for communication with a U.S.-based team and vendors.
• Comfortable using estimating and project-management software; JobTread experience is preferred.
• Demonstrated initiative and the ability to move work forward with minimal supervision.
• Strong follow-through, self-discipline, and accountability for deadlines.
• Ability to recognize when an issue requires engineering clarification and escalated it promptly.
• A collaborative attitude and willingness to communicate openly about progress and challenges.
• A reliable computer, stable internet connection, and a suitable environment for remote work.
• Availability to work 40 hours per week.

Do NOT Apply If

• You require constant supervision or repeated reminders to complete responsibilities.
• You wait for instructions instead of identifying and acting on the next steps.
• You struggle with numerical accuracy, cost calculations, or detailed documentation.
• You are uncomfortable following up with vendors and resolving purchasing or delivery issues.
• You struggle to manage multiple deadlines and keep project records organized.
• You make assumptions about unclear technical requirements without seeking clarification.
• You frequently miss commitments or fail to communicate delays.
• You struggle to communicate clearly in English.
• You do not have reliable internet or a suitable remote working environment.
• You cannot commit to 40 hours per week.