Commercial Property & Conveyancing Secretary, Law Firm, Sandton.

Innov8 Recruitment; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

A top law firm in Sandton is looking for an experienced Commercial Property and Conveyancing Secretary. The role involves typing legal documents, maintaining client correspondence, and managing conveyancing matters. Candidates must have at least 8 years of experience, with strong skills in legal document preparation and a good understanding of conveyancing software. This position demands attention to detail and excellent client management abilities.

Qualifications

• Minimum of at least 8 years conveyancing experience is required.
• Full working knowledge of all MS packages necessary.
• Basic knowledge on Aderant Expert accounting system preferred.

Responsibilities

• Typing and formatting legal documents and commercial agreements.
• Incorporating amendments to legal documents and agreements.
• Taking transfer and bond instructions, including registration of documents.

Skills

Typing and formatting legal documents

Attention to detail

Client management skills

Experience on Investec bonds

FICA administration

Education

Matric

Legal secretary qualification

Tools

Lexis Convey

E4

Windeed

Search Works

Aderant Expert (CMS)

Job description

Overview

A vacancy has arisen in the Commercial Property team for a Commercial Property and Conveyancing Secretary (top law firm, Sandton).

Responsibilities

• Typing and formatting legal documents and commercial agreements (copy typing required)
• Incorporating amendments to legal documents and commercial agreements
• Maintaining / updating client contact details
• Capturing timesheets of multiple professionals
• Preparing pre-bills and billing memos (sending same to client)
• Following up with debtors on unpaid invoices
• Taking transfer (including sectional title) and bond instructions (including commercial bonds and notarial bonds) which will include (amongst other things), drawing of documents, checking of documents, attending to signing of documents, registration of final accounts and despatching documents to clients
• Preparing files accurately and according to specifications
• Attending to lodgements, preps and registrations of all conveyancing matters
• Liaising with clients, correspondents and internal deeds office clerk / driver, etc.
• Conducting property, person and company searches
• FICA administration, following up to ensure the FICA requirements are complete
• Ensure the filing system is kept up to date (hard copy & electronic)

Academic / Skills / Experience

• Matric essential
• Legal secretary / conveyancing qualification advantageous
• Minimum of at least 8 years conveyancing experience
• Full working knowledge of all MS packages
• Experience on Investec bonds essential (Nedbank and Absa advantageous)
• In-depth knowledge of conveyancing software / systems such as : Lexis Convey, E4 (portal based), Windeed and Search Works
• Basic knowledge on Aderant Expert (CMS) accounting system

Competencies

• Ability to type documents confidently with attention to detail
• Ability to work fast, accurately, efficiently and independently
• Ability to take initiative and be proactive
• Ability to work under pressure for prolonged periods
• Sense of responsibility and ownership of files
• Maintaining confidentiality in all matters
• Good people skills and team spirit
• Excellent client management skills

• Note: Please only apply if you meet all the requirements