Clinical Coordinator -CAPETOWN - WESTERN CAPE

netcare; South Africa; On-site; ZAR 480,000 - 720,000; Full time

Job summary

Netcare seeks a Clinical Coordinator to lead the co-ordination of quality management systems within occupational health services, engaging a multidisciplinary team and stakeholders to promote health in the workplace.

The role includes motivating staff, capacity building, mentoring, and ensuring the efficient operation of clinics, audits, and service level agreements in line with NOH policies.

Responsibilities

• Coordinate health risk assessments (HRA) in the workplace to determine stressors and impact on employees.
• Consolidate and ensure Occupational Risk Exposure Profiles (OREP) are available at all clinics for pre-employment, periodic and exit levels.
• Ensure suitability and fitness for employment based on the OREP.
• Manage and coordinate six-month audits across clinics focusing on qualifications, calibration, waste, infrastructure and records.
• Submit attendance registers, PPE checklists, and prompt ROMS communication when issues arise.

Job description

We provide meaningful careers that connect people with purpose.

We are united by a common purpose of providing the best and safest care; and by our shared values of Care, Truth, Participation, Compassion and Dignity.

Netcare invites you to be part of our journey.

The Clinical Coordinator assumes responsibility for the co-ordination, of quality management systems in accordance with the appropriate regulatory and accreditation bodies; provision and establishment of occupational health services for clients employees leading to capacity planning across DSP and mobile services to ensure the promotion, protection and restoration of the employee's health within a safe working environment.

This includes the coordination of all function and activities related to the provision, promotion and assurance of quality occupational health care and case management, through the leadership of a multidisciplinary team in consultation with all relevant stakeholders. Clinical Coordinators will also resumes responsibility for motivating, supporting and optimising staff performance through capacity building, mentoring and initiating thereby ensuring that an optimum contribution is made to the successful functioning of the division, under administrative direction of the Regional Operations Manager and the Occupational Health Medical Practitioner.

Coordinating and ensuring the conducting of Health Risk Assessment (HRA) in the workplace to determine workplace stressors and the impact on employees.

Consolidating & ensure that Occupational Risk Exposure Profiles (OREP) are available at all clinics for pre-employment, periodic and exit levels of interventions.

Ensure suitability and fitness for the employment of employees based on the Occupational Risk Exposure Profile (OREP).

Determining the need for biological monitoring in risk assessments.

Coordinating and ensure HRA for pregnant women are done, to ensure proper placing for the duration of pregnancy.

Coordinating and ensuring that site walkthroughs are conducted monthly an as when required.

Ensure that risk based occupational medical surveillance program are conducted at fixed clinics and are in line with the HRA

Manage SLA with fixed clinics in relation to client SLA.

Organising and management of staffing issues such as locums in alignment with NOH policies.

Coordinate clinic activities e.g. Medical Surveillance Program, Monthly stats.

Ensure that fixed clinics comply by conducting six monthly audits in alignment with the following key criteria:

1. Qualifications.
2. Calibration.
3. Medical Waste Compliance.
4. Infrastructure.
5. Record keeping and Documentation.
6. In Service training for identified gaps.
7. Ensure accurate recordkeeping and data integrity

Submit Attendance register per clinic to ROMS as well as - PPE checklist.

Inform ROMS promptly in writing of any administrative and client related problems in alignment with SLA.

Keep attendance register of permanent staff, locums and OMP's.

Keep attendance register of permanent staff, locums and OMP's.

Attendance of stakeholder workshops to outline process flows

Make available the incapacity, disability register per site/ per OD.-

Overseeing and managing employees with chronic illness & those returning from risk pool, post - illness and post injury on duty.-

Coordinate the scheduling of employees for renewal of fitness for duty certificate, which management requests for review and follow - up appointments.-

Coordinate the management of employees declared temporarily unfit to ensure their quickest possible return to normal duties.-

Coordinate the management of employees declared permanently unfit and ensure they are referred for incapacity and disability assessment and the risk pool.-

Submit chronic register per site to ROMS on the 1st of every month.-

Coordinate, manage and refer COID cases that require compensation to claims administrators and keep the relevant register.-

Coordinate the investigation of identified occupational illness and their reporting to the Safety Department.-

Represent the Health & Wellness department in the assigned business unit's operational and safety meeting-

Sourcing of external service providers for allocated region e.g. occupational therapist, Audiologist & ENT specialist, etc. in consultation with Operations Manager Support. Provide a resource list per area.-

Monitoring the utilization of locums & report to ROMS.-

Follow - up payments of service providers to ensure efficiency.-

Submit request for quotations for all services outside the SLA & obtain Purchase Orders before services are undertaken.-

Ensure an accurate asset register is in place & backed-up by the invoices. (Separate list for NOH & Client)-

Ensure that monthly stock orders are done timeously, as per the NOH monthly ordering schedule and are within budget e.g. medical consumables, stationary etc-

Ensure correct and sufficient PPE orders are done monthly. Monthly calculation of stock, to ensure minimum and maximum stock compliance