Buying Administrator BL - Rainbow

Trending Talent Solutions; Rustenburg; Vor Ort; ZAR 180.000 - 300.000; Vollzeit

Zusammenfassung

Trending Talent Solutions in Rustenburg, South Africa, seeks an attentive Buying Administrator to support the purchasing process. You will handle bid documentation, call offs from contracts, supplier quotations, and data captured in SAP, ensuring accurate records and timely resources.

The role requires Matric with mathematics, a logistics/supply chain diploma is preferred, and at least two years in buying administration. Strong organizational and ethical standards are essential for success.

Qualifikationen

• Matric with mathematics.
• Preferably a logistics/supply chain diploma.
• Minimum of 2 years’ buying administration or similar functional experience.
• Functional site/category required product/service performance standards.
• Procurement methodologies and principles.
• SAP “procure to pay”.
• Strong ethical principles.
• Own transport and valid driver’s licence.

Aufgaben

• Review requisitions and compile bid documentation to facilitate competitive procurement of non-complex, non-contract items.
• Solicit written and telephone quotations.
• Research new sources of supply.
• Inform functional staff and vendors regarding procedural requirements.
• Maintain purchasing documents, files and records and follow up files of purchases, shipments, and related matters.
• Process financial data and documents (e.g. bids, incoming purchase requisitions, etc.) for the purpose of updating and distributing information and/or acquiring resources to support the purchasing operation.
• Call off items from loaded contracts and capture purchase orders.
• Expedite orders to ensure that materials are shipped and delivered on promised dates.
• Where appropriate, inspect products received for quality and quantity to ensure adherence to specifications.
• File and safeguard records within area of responsibility.
• Compile ad hoc spreadsheets and analysis when required.
• Compile and inspect products received for quality and quantity to ensure adherence to specifications.
• Capture data accurately and regularly onto SAP to enable access to reliable data and reporting for trend analysis and decision making.

Kenntnisse

MS Office

SAP

Communication

Interpersonal

Analytical thinking

Initiative

Time management

Ethical conduct

Own transport

Ausbildung

Matric with Mathematics

Logistics/Supply Chain Diploma

Tools

Procure to Pay systems

Jobbeschreibung

• To provide administrative support to the purchasing process with specific responsibility for administering site/category bid and purchasing documents; calling off from loaded contracts; and responding to related inquiries.

Key Responsibilities:

Buying Administration

• Review requisitions and compile bid documentation to facilitate competitive procurement of non-complex, non-contract items.
• Solicit written and telephone quotations.
• Research new sources of supply.
• Inform functional staff and vendors regarding procedural requirements.
• Maintain purchasing documents, files and records and follow up files of purchases, shipments, and related matters.
• Process financial data and documents (e.g. bids, incoming purchase requisitions, etc.) for the purpose of updating and distributing information and/or acquiring resources to support the purchasing operation.
• Call off items from loaded contracts and capture purchase orders.
• Expedite orders to ensure that materials are shipped and delivered on promised dates.
• Where appropriate, inspect products received for quality and quantity to ensure adherence to specifications.

Reporting Administration:

• File and safeguard records within area of responsibility.
• Compile ad hoc spreadsheets and analysis when required.
• Compile and inspect products received for quality and quantity to ensure adherence to specifications.

Information and Data management:

• Capture data accurately and regularly onto SAP to enable access to reliable data and reporting for trend analysis and decision making.

Skills & Attributes:

• Computer literacy (MS Office and SAP)
• Verbal and written communication
• Interpersonal
• Logical thinking
• Analytical thinking
• Initiative
• High level of integrity
• Tolerant of stress and pressure
• Able to prioritize
• Organizational awareness

Qualification & Experience:

• Matric with mathematics
• Preferably a logistics/supply chain diploma
• Minimum of 2 years’ buying administration or similar functional experience
• Functional site/category required product/service performance standards
• Functional site and category-based business processes
• Procurement methodologies and principles
• SAP “procure to pay”
• Strong ethical principals
• Own transport and valid driver’s licence.